Administration Staff (Mandarin Speaker)

Universitas Pelita Harapan; Indonesia; On-site; IDR 50,000,000 - 65,000,000; Full time

Job summary

Universitas Pelita Harapan is seeking an Administrative & Document Management officer to support daily operations. The role focuses on document management, data processing, and coordinating Mandarin communications across internal and external channels.

The successful candidate will translate documents between Mandarin and Indonesian, prepare reports, and collaborate with cross-functional teams while maintaining meticulous records and timely responses to requests.

Qualifications

• Bachelor’s degree (S1) in any major.
• Mandarin Proficiency: HSK Level 5 or above with active fluency in spoken and written Mandarin.
• Excellent command of written and spoken Indonesian.
• Strong document management abilities and solid proficiency in Microsoft Office (Word and Excel).
• Detail-oriented, organized, communicative, and capable of independent or team work.
• Prior Administrative Officer or Mandarin speaking/interpretation experience is a plus.

Responsibilities

• Execute general administrative duties and manage corporate documentation efficiently.
• Accurately enter, process, maintain, and update administrative data.
• Handle internal and external Mandarin communications across channels.
• Translate business documents, emails, and information between Mandarin and Indonesian.
• Prepare administrative reports and archive physical and digital files.
• Oversee Mandarin-related correspondence with stakeholders.
• Collaborate with cross-functional teams to ensure smooth workflows.
• Perform additional administrative tasks as required by management.

Skills

Mandarin language proficiency

Detail-oriented

Organizational skills

Communication skills

Teamwork

Cross-functional coordination

Education

Bachelor’s degree (S1) in any major

Tools

Microsoft Office

Word

Excel

Job description

• Administrative & Document Management: Execute general administrative duties and manage corporate documentation efficiently.
• Data Processing: Accurately enter, process, maintain, and update administrative data.
• Mandarin Communication: Handle internal and external communications in Mandarin across various channels.
• Translation & Interpretation: Translate business documents, emails, and information between Mandarin and Indonesian (and vice-versa).
• Reporting & Archiving: Prepare administrative reports and systematically archive physical and digital files.
• Mandarin Correspondence: Oversee correspondence and administrative requirements specifically involving Mandarin-speaking stakeholders.
• Cross-Functional Coordination: Collaborate with cross-functional teams to ensure smooth operational and administrative workflows.
• Ad-Hoc Support: Perform additional administrative tasks as required by the management.

Requirements

• Education: Bachelor’s degree (S1) in any major.
• Mandarin Proficiency: Mandatory HSK Level 5 certification (or above) with active fluency in spoken and written Mandarin.
• Language Skills: Excellent command of written and spoken Indonesian.
• Administrative Skills: Strong document management abilities and solid proficiency in Microsoft Office (especially Word and Excel).
• Work Style & Soft Skills: Detail-oriented, organized, communicative, and possesses strong organizational skills.
• Teamwork: Able to work independently as well as collaboratively within a team.
• Preferred Experience: Prior experience as an Administrative Officer or Mandarin Speaker/Interpreter is a plus.