Executive Assistant - Financial Management, People & Engagement, Technology

Macquarie Group; Indonesia; On-site; IDR 180,000,000 - 360,000,000; Full time

Job summary

Macquarie Group is seeking an Executive Assistant to support Financial Management, People & Engagement, and Technology teams in Indonesia. You will manage busy diaries, prepare meeting packs and presentations, and act as a central point of contact for stakeholders.

Beyond traditional executive support, the role coordinates contractor onboarding/offboarding, manages resource contracts, processes invoices and expenses, and supports travel and logistics to enable seamless business operations.

Responsibilities

• Maintain busy diaries and deadlines; assemble meeting packs.
• Coordinate onboarding/offboarding and manage resource contracts.
• Process invoices/expenses and support travel and logistics.

Job description

Executive Assistant - Financial Management, People & Engagement, Technology

In this role you will utilise your strong time management skills to manage busy diaries and conflicting deadlines whilst ensuring meeting packs and presentations are assembled. Beyond executive support, you will play a key role in workforce and business operations, coordinating contractor onboarding and offboarding, managing resource contracts, processing invoices and expenses, and supporting travel and logistics for the team. You will work closely with the Business Management team, you will help deliver seamless operational support, identify opportunities to improve processes, solve administrative challenges and act as a central point of contact for your stakeholder groups

In this role you will utilise your strong time management skills to manage busy diaries and conflicting deadlines whilst ensuring meeting packs and presentations are assembled. Beyond executive support, you will play a key role in workforce and business operations, coordinating contractor onboarding and offboarding, managing resource contracts, processing invoices and expenses, and supporting travel and logistics for the team. You will work closely with the Business Management team, you will help deliver seamless operational support, identify opportunities to improve processes, solve administrative challenges and act as a central point of contact for your stakeholder groups