Executive Assistant Operations

JJ GROUP; Jakarta Pusat; On-site; IDR 89,280,000 - 200,880,000; Full time

Job summary

JJ GROUP is seeking a high-ownership executive assistant to act as a proactive extension of management. You will manage priorities, schedules, and shifting timelines, turning directives into actionable steps while ensuring deadlines are met.

You will coordinate meetings, travel, vendors, and logistics, preparing concise updates and decision summaries. The role requires discretion, reliability, and the ability to protect management time in a fast-moving environment.

Qualifications

• Must have strong experience in executive support, operations, or coordination.
• High follow-up discipline and reliability.
• Strong judgment and prioritization skills.
• Comfortable with fast-changing and mobile environments.
• Maintain high confidentiality and professionalism.

Responsibilities

• Manage priorities, schedules, reminders, and shifting timelines.
• Turn instructions and meetings into clear action items.
• Follow up internal teams and external parties until completion.
• Coordinate meetings, travel, vendors, logistics, and mobile activities.
• Prepare concise updates and decision summaries.
• Protect management time by filtering noise and escalating what matters.

Skills

Executive support

Operations coordination

Prioritization

Follow-up discipline

Confidentiality

Job description

This is not a traditional secretary role.

We are looking for someone who can act as a high-ownership extension of management — someone who follows through, keeps priorities moving, and helps close operational gaps.

What you will do

• Manage priorities, schedules, reminders, and shifting timelines
• Turn instructions and meetings into clear action items
• Follow up internal teams and external parties until completion
• Coordinate meetings, travel, vendors, logistics, and mobile activities
• Prepare concise updates and decision summaries
• Protect management time by filtering noise and escalating what matters

Must have

• Strong experience in executive support / operations / coordination
• High follow-up discipline
• Strong judgment and prioritization
• Comfortable with fast-changing and mobile environments
• High confidentiality and professionalism

This role is not for

• admin-only profiles

Use AI for

• summaries
• planning
• research
• drafting

But always verify, think, and take ownership.

We value

• Integrity
• Reliability
• Confidentiality