Executive Secretary / Assisstant

Assegaf Hamzah & Partners; Daerah Khusus Ibukota Jakarta; On-site; IDR 89,280,000 - 133,920,000; Full time

Benefits offered by this job

Medical & Health Insurance

Flexible Time

Work From Home

Training & Professional Development

Maternity & Paternity Leave

Free Lunch or Snacks

Performance Bonus

Job summary

Assegaf Hamzah & Partners in Jakarta is seeking a highly organized administrative professional to support senior management and ensure efficient operation of partner meetings. The role requires strong organizational skills, attention to detail, and proficiency in Microsoft Office. Benefits include medical insurance, flexible working hours, and opportunities for training and professional development. Candidates from diverse backgrounds, including corporate and consulting fields, are encouraged to apply.

Qualifications

• Experience supporting senior management, directors, or partners is an advantage.
• Candidates from non-secretarial backgrounds are welcome to apply.

Responsibilities

• Prepare meeting agendas, presentation materials, and minutes.
• Proactively manage partners’ meetings and schedules.
• Handle professional correspondence with stakeholders.
• Coordinate meetings, business travel, and logistical arrangements.

Skills

Organizational skills

Communication skills

Detail orientation

Microsoft Office proficiency

Education

Bachelor's degree in Business Administration or related field

Job description

Responsibilities

• Prepare meeting agendas, presentation materials, minutes, and ensure timely follow‑up on action items
• Proactively manage partners’ meetings and schedules
• Handle professional correspondence and communications with internal and external stakeholders
• Coordinate meetings, business travel, and events, including all logistical arrangements
• Maintain accurate, well‑organized, and confidential records and documentation
• Support administrative and documentation processes across matters, engagements, and internal workflows
• Ensure completeness, accuracy, and consistency of records and documentation
• Support continuous improvement of administrative processes, tracking, and information flow
• Identify administrative risks, delays, or gaps early and evolve appropriately

Qualifications

• Bachelor's degree in, Business Administration, Communication, or a related field
• Experience supporting senior management, directors, or partners is an advantage
• Candidates from non‑secretarial backgrounds (corporate, consulting, audit, analytics, PMO, or professional services) with strong organizational skills are welcome to apply
• Strong organizational skills, attention to detail, and follow‑up discipline
• Good written and verbal communication skills with a professional attitude
• High level of professionalism, discretion, and integrity
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) or similar productivity tool

Benefits

• Medical & Health Insurance
• Flexible Time
• Work From Home
• Training & Professional Development
• Maternity & Paternity Leave
• Free Lunch or Snacks
• Performance Bonus
• Hybrid