Executive Assistant

Suite Stay Vacation Homes; Provinsi Bali; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Suite Stay Vacation Homes is seeking an Executive Assistant & Operations Coordinator to support the Managing Director across hospitality, property management and real estate. This role involves calendar management, client communications and handling administrative tasks across multiple projects.

The successful candidate will coordinate maintenance, liaise with contractors, manage rental property administration and assist with sales processes while upholding professionalism across international

Qualifications

• Exceptionally organized and detail-oriented.
• A confident communicator with excellent written and spoken English.
• Proactive, trustworthy and able to work independently.
• Comfortable managing multiple tasks and deadlines.
• Tech-savvy and eager to learn new systems.
• Customer-focused with excellent problem-solving skills.

Responsibilities

• Manage the Managing Director's calendar, meetings and email inbox.
• Act as the first point of contact when the Managing Director is unavailable.
• Handle contracts, administration and document management.
• Coordinate maintenance enquiries from clients through to completion with our maintenance team.
• Communicate professionally with international clients, tenants and contractors.
• Manage UK rental property administration, including tenant communication, rent collection and property marketing.
• Assist with property sales administration, listing forms and website updates.
• Market properties for sale across online platforms and social media.
• Prepare invoices and assist with basic bookkeeping and administrative tasks.
• Support marketing initiatives and maintain organised business records.
• Provide general administrative support across multiple projects and businesses.

Skills

Organizational skills

English communication

Proactivity

Independent work

Time management

Job description

Executive Assistant & Operations Coordinator

We are seeking a highly organised, proactive and reliable Executive Assistant to support the Managing Director across multiple businesses in hospitality, property management and real estate.

This is a varied role suited to someone who enjoys solving problems, communicating with clients and keeping operations running smoothly.

Key Responsibilities

Manage the Managing Director's calendar, meetings and email inbox.

Act as the first point of contact when the Managing Director is unavailable.

Handle contracts, administration and document management.

Coordinate maintenance enquiries from clients through to completion with our maintenance team.

Communicate professionally with international clients, tenants and contractors.

Manage UK rental property administration, including tenant communication, rent collection and property marketing.

Assist with property sales administration, listing forms and website updates.

Market properties for sale across online platforms and social media.

Prepare invoices and assist with basic bookkeeping and administrative tasks.

Support marketing initiatives and maintain organised business records.

Provide general administrative support across multiple projects and businesses.

We're Looking For Someone Who Is

Exceptionally organised and detail-oriented.

A confident communicator with excellent written and spoken English.

Proactive, trustworthy and able to work independently.

Comfortable managing multiple tasks and deadlines.

Tech-savvy and eager to learn new systems.

Customer-focused with excellent problem-solving skills.

This is an excellent opportunity to become a key member of a growing international business, with the opportunity to develop your skills and take on increasing responsibility as the company expands.