Executive Support Staff

PT. Surya Pertiwi Tbk; Jakarta Utara; On-site; IDR 167,400,000 - 234,360,000; Full time

Job summary

PT. Surya Pertiwi Tbk is seeking a proactive Executive Assistant to manage documents, reports, presentations, and meeting materials for senior leadership in Jakarta.

You will coordinate with internal teams and external stakeholders, prepare agendas, record minutes, track approvals and deadlines, and deliver timely updates to Directors while safeguarding confidential information.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• Minimum 3 years of experience in Executive Assistant/Administrative roles.
• Excellent organizational and time management skills with ability to manage multiple priorities.
• Strong written and verbal communication in English and Bahasa Indonesia.
• Proficient in Microsoft Office Suite and Google Workspace.
• Strong document management, reporting, and presentation skills.
• Excellent coordination and stakeholder management across functions.
• High attention to detail and accuracy in administrative tasks.
• Ability to maintain confidentiality and work independently.
• Experience in project coordination or meeting administration is a must.

Responsibilities

• Manage executive documents, reports, presentations, and meeting materials.
• Coordinate with internal departments and external stakeholders for smooth communication and timely decisions.
• Prepare meeting agendas, record minutes, and monitor follow-up actions.
• Track document approvals, deadlines, and project milestones.
• Consolidate information from multiple teams and provide timely updates to senior leaders.
• Maintain accurate records while ensuring confidentiality of sensitive information.
• Support executives in coordinating business activities and key initiatives.
• Provide regular updates to Directors on pending actions, deadlines, delays, and escalations.
• Assist Directors with special assignments and other business-related activities.

Skills

Executive support

Documentation management

Time management

Stakeholder management

Meeting coordination

Bilingual communication

Microsoft Office

Google Workspace

Attention to detail

Independent work

Problem solving

Project coordination

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Google Workspace

Job description

Key Responsibilities:

• Manage executive documents, reports, presentations, and meeting materials.
• Coordinate with internal departments and external stakeholders to ensure smooth communication and timely execution of decisions.
• Prepare meeting agendas, record meeting minutes, and monitor follow-up actions.
• Track document approvals, deadlines, and project milestones.
• Consolidate information from multiple teams and provide timely updates to senior leaders.
• Maintain accurate records while ensuring the confidentiality of sensitive information.
• Support executives in coordinating business activities and ensuring the timely execution of key initiatives.
• Provide regular updates to Directors regarding pending actions, approaching deadlines, delays, and matters requiring escalation or decision.
• Support Directors in managing special assignments and other business-related activities as required.

Requirements:

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Minimum 3 years of experience in an Executive Assistant, Administrative, Executive Support, or similar role.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills in English and Bahasa Indonesia.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong document management, reporting, and presentation preparation skills.
• Excellent coordination and stakeholder management abilities across multiple functions.
• High attention to detail and accuracy in handling documents and administrative tasks.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Strong problem-solving skills and the ability to meet tight deadlines in a fast-paced environment.
• Experience in project coordination or meeting administration is a must
• Resilient, adaptable, and able to remain calm and effective when working under pressure, handling urgent requests, or facing changing priorities.
• Demonstrates integrity, sound judgment, discretion, and professional maturity.