Executive Assistant

Dayalima Recruitment; Jakarta Pusat; On-site; IDR 120,000,000 - 240,000,000; Full time

Job summary

Dayalima Recruitment is seeking a proactive Executive Assistant to support the CEO in day-to-day activities, manage the calendar, arrange travel, and coordinate with internal teams and external stakeholders.

You will prepare meeting agendas and minutes, organize documents, and help advance important initiatives with professionalism and discretion. A Bachelor's degree plus 1–3 years of relevant experience are preferred, with strong English and Bahasa Indonesia communication.

Qualifications

• Bachelor's degree preferred in Business Administration, Secretarial, Communications, or Management.
• 1–3 years of experience as an Executive Assistant or similar role.
• Proactive, organized, and able to manage multiple tasks.
• Strong Bahasa Indonesia and English communication skills.
• Professional, trustworthy, and able to maintain confidentiality.

Responsibilities

• Manage the CEO's daily schedule, meetings, appointments, and business travel.
• Prepare meeting agendas, take meeting minutes, and follow up on action items.
• Manage incoming and outgoing emails, letters, and other correspondence.
• Coordinate communication between the CEO and internal teams, clients, and external stakeholders.
• Prepare presentations, reports, and supporting documents as needed.
• Organize and maintain company documents and files.
• Arrange travel, accommodation, transportation, and travel itineraries.
• Handle confidential business and executive information with professionalism and discretion.
• Support the CEO with ad hoc projects and other administrative or coordination tasks.

Skills

Calendar management

Executive support

Communication

Multitasking

Discretion

Education

Bachelor's degree in Business Administration / related

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a proactive and organized Executive Assistant to support our CEO in managing day-to-day activities and ensuring business priorities run smoothly. This role is more than calendar management—you will work closely with the CEO, coordinate with internal teams and external stakeholders, and help ensure important initiatives are well executed.

We are looking for someone who enjoys learning, communicates well, and is eager to grow professionally.

What You’ll Do

• Manage the CEO's daily schedule, meetings, appointments, and business travel.
• Prepare meeting agendas, take meeting minutes, and follow up on action items.
• Manage incoming and outgoing emails, letters, and other correspondence.
• Coordinate communication between the CEO and internal teams, clients, and other external stakeholders.
• Prepare presentations, reports, and supporting documents as needed.
• Organize and maintain company documents and files.
• Arrange travel, accommodation, transportation, and travel itineraries.
• Handle confidential business and executive information with professionalism and discretion.
• Support the CEO with ad hoc projects and other administrative or coordination tasks when needed.

What We’re Looking For

• Bachelor's degree from Business Administration, Secretarial, Communication, or Management backgrounds are preferred.
• Have 1–3 years of experience as an Executive Assistant, Junior Consultant, Junior Project Manager, or a similar role.
• Proactive, organized, and able to manage multiple tasks.
• Good problem-solving skills and attention to detail.
• Strong communication skills in Bahasa Indonesia and English.
• Proficient in Microsoft Office and/or Google Workspace.
• Professional, trustworthy, and able to maintain confidentiality.