Executive Assistant

Bitera DC; Jakarta Pusat; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Bitera DC is seeking an Executive Assistant to the CEO to streamline communications, manage priorities, and coordinate high-level engagements. The role requires meticulous calendar management, travel logistics, and preparation of briefing materials to support strategic decision-making.

You will collaborate with leadership across departments to track deliverables, anticipate issues, and maintain discretion with confidential information to keep executive operations efficient and productive.

Responsibilities

• Act as the primary liaison between the CEO and internal/external stakeholders, managing communications, requests, and priorities.
• Manage and optimize the CEO's calendar, meetings, and schedule to maximize productivity and strategic focus.
• Coordinate Board meetings, executive communications, and facilitate follow-up on key business initiatives and action items.
• Arrange complex domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
• Prepare executive briefings, presentations, reports, research, and meeting materials to support decision-making.
• Track deliverables across departments, consolidate business updates, and ensure timely completion of executive priorities.
• Anticipate issues, resolve scheduling or operational conflicts proactively, and maintain smooth executive operations.
• Provide high-level administrative and operational support while handling sensitive and confidential information with discretion.

Job description

• Act as the primary liaison between the CEO and internal/external stakeholders, managing communications, requests, and priorities.
• Manage and optimize the CEO's calendar, meetings, and schedule to maximize productivity and strategic focus.
• Coordinate Board meetings, executive communications, and facilitate follow-up on key business initiatives and action items.
• Arrange complex domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
• Prepare executive briefings, presentations, reports, research, and meeting materials to support decision-making.
• Track deliverables across departments, consolidate business updates, and ensure timely completion of executive priorities.
• Anticipate issues, resolve scheduling or operational conflicts proactively, and maintain smooth executive operations.
• Provide high-level administrative and operational support while handling sensitive and confidential information with discretion.