Executive Admin Lead — Global Travel & Data Analysis

McDermott International; Batam; Remote; IDR 120,000,000 - 240,000,000; Full time

Job summary

McDermott International is seeking a Senior Principal Administrative Assistant who has broad experience across administration, processes, and systems, and can act as a technical expert. They will gather and analyze data to solve problems with minimal precedent.

You will provide high-level executive support for the Vice President and teams across multiple locations, prepare presentations, manage calendars, travel, expense reporting, and maintain confidentiality.

Qualifications

• Bachelor’s degree is a plus
• Minimum of 5 years of administrative experience
• Strong Microsoft Office Suite, Excel skills
• Excellent written and verbal communication skills
• Excellent interpersonal and organizational skills
• Strong analytical skills
• Excellent team player
• Experience working as part of a Communications or Marketing team is a plus

Responsibilities

• Provide high-level executive support for the Vice President along with team members based in multiple US and International locations
• Prepare presentations, and spreadsheets, compile data for reports and documents
• Produce and distribute correspondence memos, letters, faxes, and forms
• Research and create presentations
• Manage calendars and schedules for the team
• Organize and schedule meetings and appointments
• Organize travel arrangements for senior managers such as booking flights, hotels, transportation, etc.
• Plan domestic and international travel itineraries
• Expense tracking and reporting for the team
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain up-to-date employee holiday records for the team
• Maintain contact lists
• Order office supplies
• Maintain high levels of confidentiality

Skills

Microsoft Office Suite

Excel

Verbal communication

Written communication

Organizational skills

Analytical skills

Education

Bachelor’s Degree

Job description

McDermott International is seeking a Senior Principal Administrative Assistant who has broad experience across administration, processes, and systems, and can act as a technical expert. They will gather and analyze data to solve problems with minimal precedent.

You will provide high-level executive support for the Vice President and teams across multiple locations, prepare presentations, manage calendars, travel, expense reporting, and maintain confidentiality.