Executive Personal Assistant: Calendar & Travel

PT Trident Pro; Indonesia; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

PT Trident Pro is seeking a proactive Personal Assistant to support an executive with calendar management, travel planning, and correspondence. The role requires strong communication, organization, and discretion to handle confidential information.

You will prepare reports, coordinate meetings and events, maintain client databases, and assist with documentation and contracts, ensuring smooth daily operations.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Management, Secretarial Studies, or a related field.
• Proven experience as Personal Assistant, Executive Assistant, or in a similar administrative role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English.
• Strong organizational and time management abilities.
• High level of discretion and confidentiality.
• Ability to multitask and work under pressure.
• Professional appearance and positive attitude.

Responsibilities

• Manage the executive's daily schedule, appointments, meetings, and travel arrangements.
• Organize and maintain calendars, emails, and correspondence.
• Prepare reports, presentations, meeting agendas, and minutes.
• Coordinate communication between the executive, clients, and internal departments.
• Assist in preparing client documentation, contracts, and other business-related paperwork.
• Maintain accurate filing systems and confidential records.
• Monitor deadlines and remind the executive of important tasks and commitments.
• Support the planning and coordination of meetings, seminars, webinars, and corporate events.
• Handle general administrative duties and office coordination.
• Maintain and update client databases and contact information.
• Perform other administrative tasks assigned by management.

Skills

Communication skills

Organizational skills

Discretion and confidentiality

Multitasking under pressure

Education

Bachelor's degree or Diploma in a related field

Tools

Microsoft Office

Job description

PT Trident Pro is seeking a proactive Personal Assistant to support an executive with calendar management, travel planning, and correspondence. The role requires strong communication, organization, and discretion to handle confidential information.

You will prepare reports, coordinate meetings and events, maintain client databases, and assist with documentation and contracts, ensuring smooth daily operations.