Principal Administrative Assistant

McDermott International; Batam; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

McDermott International, Ltd is seeking a Principal Administrative Assistant to support executives with calendar management, travel planning, and document handling. The role involves coordinating meetings, handling timesheets and office tasks, and ensuring efficient filing systems across the organization.

Ideal candidates will have a high school diploma, 5+ years in administration, and strong Microsoft Office skills.

Qualifications

• High School Diploma required.
• Bachelor’s degree in business administration or related experience preferred.
• 5+ years of relevant experience in an administrative role.
• Advanced knowledge of Microsoft Office and office equipment is required.
• Ability to read, write and present information clearly.

Responsibilities

• Heavy calendar management, coordinating complex meetings with executives and assistants.
• Prioritize and manage multiple projects and follow through on issues.
• Arrange domestic and international travel schedules and reimbursements.
• Type and proofread documents and correspondence.
• Set up and maintain filing systems (manual and electronic).
• Coordinate meetings, conferences, travel, and special projects.

Skills

Organizational skills

Interpersonal skills

Communication skills

Independent work

Education

High School Diploma

Bachelor’s degree in business administration

Tools

Microsoft Office

Office equipment familiarity

Ty Metrix 360

Job description

Job Description

Job Overview

The Principal Administrative Assistant provides solutions to problems in situations that may be atypical or infrequently occurring based on practice and existing precedents or procedures. They directly impact the quality of the work of the team. They can communicate technical administration information to the team and suggest improvements to existing processes.

Responsibilities

Key Tasks and Responsibilities

• Responsible for heavy calendar management, requiring interaction with internal executive and assistant, to coordinate a variety of complexmeetings
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Arrange domestic and international travel schedules and reservations as needed, including expense reimbursement
• Type and proofread documents and correspondence
• Carry out a varied assigned task requiring knowledge of office protocol and demonstrate an understanding of the organization, program, and procedure related to the work of the office
• Coordinate and set up meetings and conferences, arrange travel, and work on a special project
• Maintain the schedule of one or more individuals
• Set up and maintain a manual and electronic filing system
• Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc
• Photocopy, fax, and scan a document as required
• Assure effective mail and package distribution
• Assist Employee and Manager with a general administrative request
• Perform additional assignments under the supervisor’s direction
• Serve as company liaison with the service provider; upload SOP (Standard Operation Procedure) document in matter management application
• Set up and maintain a manual and electronic filing system

Qualifications

Essential Qualifications and Education

• High School Diploma required
• Bachelor’s degree in business administration or related experience preferred
• 5+years of relevant experience, plus strong, proven experience working in an administrative assistant role preferably in a large corporation
• Advanced knowledge of Microsoft Office and other related software skills is required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
• Ability to read and comprehend instructions, to write correspondence and memos
• Able to effectively present information to co-workers and the general public
• Strong organizational, multitasking, attention to detail, and interpersonal skills
• Ability to work well with all levels of internal management and staff as well as effective communication skills, both written and verbal
• Able to work independently but within a strategic framework
• Ability to prioritize, organize, problem-solve, and meet deadlines and goals
• Prior law firm or corporate legal department experience is a plus
• Experience supporting litigation practice is a plus
• Experience with legal matter management/e-billing applications (Ty Metrix 360) is a plus

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.