Principal Administrative Assistant

McDermott; Batam; On-site; IDR 70,000,000 - 110,000,000; Full time

Job summary

Twibbonews in Batam is seeking a Principal Administrative Assistant to manage complex calendars, coordinate meetings, and oversee travel and document logistics. The role involves handling a wide range of office processes and maintaining filing systems to support senior staff.

The ideal candidate brings 5+ years in administrative roles, strong organizational and communication skills, and proficiency with Microsoft Office and office equipment. Experience in a large corporate setting is preferred.

Qualifications

• High School Diploma required.
• Bachelor’s degree in business administration or related experience preferred.
• 5+ years of relevant experience in an administrative assistant role, preferably in a large corporation.
• Advanced knowledge of Microsoft Office and other related software; proficiency with office equipment like printers, fax machines, scanners.

Responsibilities

• Manage heavy calendars and coordinate complex meetings with internal executives and assistants.
• Prioritize multiple projects and follow through on issues promptly.
• Arrange domestic and international travel schedules and reimbursements.
• Type and proofread documents and correspondence.
• Set up meetings, conferences, and travel arrangements, managing filing systems both manual and electronic.
• Handle general administrative tasks including timesheets, vacation requests, and supplies.

Skills

Organizational skills

Multitasking

Written & verbal communication

Independent worker

Education

High School Diploma

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Ty Metrix 360

Job description

Job Overview

The Principal Administrative Assistant provides solutions to problems in situations that may be atypical or infrequently occurring based on practice and existing precedents or procedures. They directly impact the quality of the work of the team. They can communicate technical administration information to the team and suggest improvements to existing processes.

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.

Key Tasks and Responsibilities

• Responsible for heavy calendar management, requiring interaction with internal executive and assistant, to coordinate a variety of complex meetings
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Arrange domestic and international travel schedules and reservations as needed, including expense reimbursement
• Type and proofread documents and correspondence
• Carry out a varied assigned task requiring knowledge of office protocol and demonstrate an understanding of the organization, program, and procedure related to the work of the office
• Coordinate and set up meetings and conferences, arrange travel, and work on a special project
• Maintain the schedule of one or more individuals
• Set up and maintain a manual and electronic filing system
• Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc.
• Photocopy, fax, and scan a document as required
• Assure effective mail and package distribution
• Assist Employee and Manager with a general administrative request
• Perform additional assignments under the supervisor’s direction
• Serve as company liaison with the service provider; upload SOP (Standard Operation Procedure) document in matter management application
• Set up and maintain a manual and electronic filing system

Essential Qualifications and Education

• High School Diploma required
• Bachelor’s degree in business administration or related experience preferred
• 5+ years of relevant experience, plus strong, proven experience working in an administrative assistant role preferably in a large corporation
• Advanced knowledge of Microsoft Office and other related software skills is required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
• Ability to read and comprehend instructions, to write correspondence and memos
• Able to effectively present information to co-workers and the general public
• Strong organizational, multitasking, attention to detail, and interpersonal skills
• Ability to work well with all levels of internal management and staff as well as effective communication skills, both written and verbal
• Able to work independently but within a strategic framework
• Ability to prioritize, organize, problem-solve, and meet deadlines and goals
• Prior law firm or corporate legal department experience is a plus
• Experience supporting litigation practice is a plus
• Experience with legal matter management/e-billing applications (Ty Metrix 360) is a plus

#LI-LD1