Events Coordinator (FINNS Beach Club)

FINNS Global Limited; Provinsi Bali; On-site; IDR 167,400,000 - 234,360,000; Full time

Benefits offered by this job

FINNS Bali Membership

Competitive remuneration package

Career growth opportunities

Job summary

FINNS Beach Club in Bali is seeking an Events Coordinator to manage all confirmed group bookings and private events from post-payment handover through execution and post-event follow-up. The role ensures seamless coordination between clients, Sales, and Operations for a high-quality guest experience.

The position requires strong organization, bilingual communication in Bahasa Indonesia and English, and experience in events, hospitality, or F&B operations.

Qualifications

• Experience coordinating events from group bookings to execution and follow-up.
• Strong client communication and relationship management.
• Fluent in Bahasa Indonesia and English, with high attention to detail.

Responsibilities

• Take ownership of clients after payment and act as main point of contact.
• Collect, confirm, and manage key event details using forms and checklists.
• Coordinate with Operations, Floor, Bar, Kitchen, AV, Housekeeping, Engineering.
• Prepare event plans, conduct briefings, ensure smooth communication pre- and during events.
• Oversee event setup and on-site execution while maintaining service standards.
• Send thank-you messages, gather feedback, and support client retention.
• Maintain records (e.g., Monday.com, Google Sheets) and track progress.
• Follow and improve SOPs with the Event Administration Coordinator.

Skills

Event management

Client communication

Bilingual EN/ID

Organizational skills

Team coordination

Hospitality experience

Tools

Google Workspace

Monday.com

Job description

FINNS Beach Club is currently looking for an Events Coordinator. Events Coordinator is responsible for managing all confirmed group bookings and private events from post-payment handover through to execution and post-event follow-up.This role ensures seamless coordination between clients, Sales, and Operations, delivering a smooth and high-quality guest experience while maintaining clear communication and organization throughout the event lifecycle.

Summary

FINNS World's Best Beach Club is not just a beach club; it's a destination where dreams come alive! We pride ourselves on creating exhilarating entertainment, vibrant energy, and unforgettable F&B experiences. Nestled along the breathtaking Bali coastline, we provide a one-of-a-kind party atmosphere that leaves our guests craving for more.

• Take ownership of clients after payment and act as the main point of contact, ensuring strong relationships and timely communication
• Collect, confirm, and manage all key event details (guests, seating, menu, timeline, special requests) using structured tools (forms, checklists) and ensure completion before event day
• Coordinate with internal teams (Operations, Floor, Bar, Kitchen, AV, Housekeeping, Engineering), confirm PICs, and follow department timelines
• Prepare and share event plans, conduct briefings, and ensure smooth communication before and during events
• Oversee event setup, ensure alignment with client requirements, and handle on-site issues while maintaining high service standards
• Send thank-you messages, gather feedback, identify improvements, and support client retention
• Maintain accurate records (e.g. Monday.com, Google Sheets), track event progress and deadlines, and keep documentation organized
• Follow and continuously improve SOPs with the Event Administration Coordinator

• Strong organizational and time management skills
• Excellent communications skills in Bahasa Indonesia and English both verbal and written
• High attention to detail
• Ability to multitask in a fast-paced environment
• Strong problem-solving mindset
• Experience in events, hospitality, or F&B operations (preferred)
• Familiarity with tools such as Google Workspace (Sheets, Docs, Forms) and project management platforms, such as Monday.com (preferred)

• An opportunity to work in a world-renowned beach club
• Growing your skills and the possibility of growing within the company
• Fast growing company
• Competitive remuneration package
• FINNS Bali Membership