Bali Beach Club Events Maestro

Finns Beach Club; Provinsi Bali; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

FINNS Beach Club in Bali is seeking an Events Coordinator to manage all confirmed group bookings and private events from post-payment handover through execution and follow-up. You will be the lead contact, ensure seamless coordination between clients, Sales, and Operations, and deliver a high-quality guest experience throughout the event lifecycle.

This role requires strong organizational skills, fluent Bahasa Indonesia and English, attention to detail, and the ability to multitask in a

Qualifications

• Strong organizational and time management skills.
• Excellent communications skills in Bahasa Indonesia and English both verbal and written.
• High attention to detail.
• Ability to multitask in a fast-paced environment.
• Strong problem-solving mindset.
• Experience in events, hospitality, or F&B operations (preferred).
• Familiarity with tools such as Google Workspace and Monday.com (preferred).

Responsibilities

• Take ownership of clients after payment and act as the main point of contact, ensuring strong relationships and timely communication
• Collect, confirm, and manage all key event details (guests, seating, menu, timeline, special requests) using structured tools (forms, checklists) and ensure completion before event day
• Coordinate with internal teams (Operations, Floor, Bar, Kitchen, AV, Housekeeping, Engineering), confirm PICs, and follow department timelines
• Prepare and share event plans, conduct briefings, and ensure smooth communication before and during events
• Oversee event setup, ensure alignment with client requirements, and handle on-site issues while maintaining high service standards
• Send thank-you messages, gather feedback, identify improvements, and support client retention
• Maintain accurate records (e.g. Monday.com, Google Sheets), track event progress and deadlines, and keep documentation organized
• Follow and continuously improve SOPs with the Event Administration Coordinator

Skills

Event experience

Organizational skills

English communication

Bahasa Indonesia communication

Attention to detail

Multitasking

Problem-solving

Google Workspace

Monday.com

Job description

FINNS Beach Club in Bali is seeking an Events Coordinator to manage all confirmed group bookings and private events from post-payment handover through execution and follow-up. You will be the lead contact, ensure seamless coordination between clients, Sales, and Operations, and deliver a high-quality guest experience throughout the event lifecycle.

This role requires strong organizational skills, fluent Bahasa Indonesia and English, attention to detail, and the ability to multitask in a