Event Coordinator (FINNS Beach Club)

FINNS Beach Club Bali; Provinsi Bali; On-site; IDR 122,760,000 - 189,720,000; Full time

Benefits offered by this job

FINNS Bali Membership

Competitive remuneration package

Job summary

FINNS Beach Club in Bali seeks an Event Coordinator to manage confirmed group bookings and private events from post-payment handover to execution and post-event follow-up.

You will liaise with Sales and Operations to deliver a seamless guest experience, maintaining clear communication and organized event details. Use forms, checklists, and Monday.com to track progress and document outcomes.

Qualifications

• Experience in events, hospitality, or F&B operations preferred.
• Excellent communication in English and Bahasa Indonesia, written and spoken.
• Ability to coordinate with multiple departments and maintain timelines.

Responsibilities

• Own post-payment client handover and act as main contact, ensuring relationships and timely communication.
• Collect, confirm, and manage all key event details (guests, seating, menu, timeline, special requests) using forms and checklists.
• Coordinate with Operations, Floor, Bar, Kitchen, AV, Housekeeping, Engineering; confirm PICs and follow timelines.

Skills

Organizational skills

Time management

Bilingual English

Attention to detail

Multitasking

Problem-solving

Event/hospitality experience

Tools

Google Workspace

Monday.com

Job description

FINNS Beach Club is currently looking for an Event Coordinator. Event Coordinator is responsible for managing all confirmed group bookings and private events from post-payment handover through to execution and post-event follow-up.

This role ensures seamless coordination between clients, Sales, and Operations, delivering a smooth and high-quality guest experience while maintaining clear communication and organization throughout the event lifecycle.

Summary

FINNS World's Best Beach Club is not just a beach club; it's a destination where dreams come alive! We pride ourselves on creating exhilarating entertainment, vibrant energy, and unforgettable F&B experiences. Nestled along the breathtaking Bali coastline, we provide a one-of-a-kind party atmosphere that leaves our guests craving for more.

• Take ownership of clients after payment and act as the main point of contact, ensuring strong relationships and timely communication
• Collect, confirm, and manage all key event details (guests, seating, menu, timeline, special requests) using structured tools (forms, checklists) and ensure completion before event day
• Coordinate with internal teams (Operations, Floor, Bar, Kitchen, AV, Housekeeping, Engineering), confirm PICs, and follow department timelines
• Prepare and share event plans, conduct briefings, and ensure smooth communication before and during events
• Oversee event setup, ensure alignment with client requirements, and handle on-site issues while maintaining high service standards
• Send thank-you messages, gather feedback, identify improvements, and support client retention
• Maintain accurate records (e.g. Monday.com, Google Sheets), track event progress and deadlines, and keep documentation organized
• Follow and continuously improve SOPs with the Event Administration Coordinator

• Strong organizational and time management skills
• Excellent communications skills in Bahasa Indonesia and English both verbal and written
• High attention to detail
• Ability to multitask in a fast-paced environment
• Strong problem-solving mindset
• Experience in events, hospitality, or F&B operations (preferred)
• Familiarity with tools such as Google Workspace (Sheets, Docs, Forms) and project management platforms, such as Monday.com (preferred)

• An opportunity to work in a world-renowned beach club
• Growing your skills and the possibility of growing within the company
• Fast growing company
• Competitive remuneration package
• FINNS Bali Membership