Event Coordinator

Finns Beach Club; Provinsi Bali; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

FINNS Beach Club in Bali is seeking an Events Coordinator to manage all confirmed group bookings and private events from post-payment handover through execution and follow-up. You will be the lead contact, ensure seamless coordination between clients, Sales, and Operations, and deliver a high-quality guest experience throughout the event lifecycle.

This role requires strong organizational skills, fluent Bahasa Indonesia and English, attention to detail, and the ability to multitask in a

Qualifications

• Strong organizational and time management skills.
• Excellent communications skills in Bahasa Indonesia and English both verbal and written.
• High attention to detail.
• Ability to multitask in a fast-paced environment.
• Strong problem-solving mindset.
• Experience in events, hospitality, or F&B operations (preferred).
• Familiarity with tools such as Google Workspace and Monday.com (preferred).

Responsibilities

• Take ownership of clients after payment and act as the main point of contact, ensuring strong relationships and timely communication
• Collect, confirm, and manage all key event details (guests, seating, menu, timeline, special requests) using structured tools (forms, checklists) and ensure completion before event day
• Coordinate with internal teams (Operations, Floor, Bar, Kitchen, AV, Housekeeping, Engineering), confirm PICs, and follow department timelines
• Prepare and share event plans, conduct briefings, and ensure smooth communication before and during events
• Oversee event setup, ensure alignment with client requirements, and handle on-site issues while maintaining high service standards
• Send thank-you messages, gather feedback, identify improvements, and support client retention
• Maintain accurate records (e.g. Monday.com, Google Sheets), track event progress and deadlines, and keep documentation organized
• Follow and continuously improve SOPs with the Event Administration Coordinator

Skills

Event experience

Organizational skills

English communication

Bahasa Indonesia communication

Attention to detail

Multitasking

Problem-solving

Google Workspace

Monday.com

Job description

FINNS Beach Club is currently looking for an Events Coordinator. Events Coordinator is responsible for managing all confirmed group bookings and private events from post-payment handover through to execution and post-event follow-up.

This role ensures seamless coordination between clients, Sales, and Operations, delivering a smooth and high-quality guest experience while maintaining clear communication and organization throughout the event lifecycle.

Summary

FINNS World's Best Beach Club is not just a beach club; it's a destination where dreams come alive! We pride ourselves on creating exhilarating entertainment, vibrant energy, and unforgettable F&B experiences. Nestled along the breathtaking Bali coastline, we provide a one-of-a-kind party atmosphere that leaves our guests craving for more.

Responsibilities

Take ownership of clients after payment and act as the main point of contact, ensuring strong relationships and timely communication

Collect, confirm, and manage all key event details (guests, seating, menu, timeline, special requests) using structured tools (forms, checklists) and ensure completion before event day

Coordinate with internal teams (Operations, Floor, Bar, Kitchen, AV, Housekeeping, Engineering), confirm PICs, and follow department timelines

Prepare and share event plans, conduct briefings, and ensure smooth communication before and during events

Oversee event setup, ensure alignment with client requirements, and handle on-site issues while maintaining high service standards

Send thank-you messages, gather feedback, identify improvements, and support client retention

Maintain accurate records (e.g. Monday.com, Google Sheets), track event progress and deadlines, and keep documentation organized

Follow and continuously improve SOPs with the Event Administration Coordinator

Qualifications

Strong organizational and time management skills

Excellent communications skills in Bahasa Indonesia and English both verbal and written

High attention to detail

Ability to multitask in a fast-paced environment

Strong problem-solving mindset

Experience in events, hospitality, or F&B operations (preferred)

Familiarity with tools such as Google Workspace (Sheets, Docs, Forms) and project management platforms, such as Monday.com (preferred)

First business in Bali was a travel company, Bali Res Centre but soon followed the vision for Semara Resort & Spa, in Seminyak. The Semara team project managed the design, construction and interiors of the boutique resort which included Cubby House Kids Club, Semara Spa, and The Deck Sports Bar. Semara Collection owned and managed this highly successful business until February 2015 when sold to a Singapore based company.

In 2011 Semara Collection added Semara Luxury Villa Resort and Finns Beach Club to the portfolio. This properties construction was not yet complete after 5 years. The Semara team completed the build and opened the resort and beach club by September 2011 (9 months).

This property currently remains under Semara management and is now recognized internationally as one of Bali's best luxury villa properties, wedding venues and beach clubs.

The rapid growth has not slowed with the addition of Canggu Club in June 2013. Previously a member's only club the leisure and entertainment venue now is open to the public.

Semara also owns and manages Semara Beach House, one of Bali's original villa located absolute beachfront on Pantai Berawa, Canggu. It is at this same location that a new beach club is under name FINNS BEACH CLUB starting open on June 2016,

On 1st June 2017 CANGGU CLUB re branding to become FINNS RECREATION CLUB.

What can I earn as an Events Coordinator