Construction Project Admin & Document Coordinator

Pt Indowin Engineering Indonesia; Pekalongan; Remote; IDR 148,903,000 - 297,806,000; Full time

Benefits offered by this job

Fully remote work arrangement

Professional development and training

Diverse and challenging projects

Supportive virtual team culture

Job summary

Pt Indowin Engineering Indonesia is seeking a highly organized Remote Administrative Coordinator to support diverse projects from a fully remote location in Indonesia. You will manage project documentation, schedules, and communications, coordinating with project managers and teams to ensure on-time, on-scope delivery.

The role emphasizes independent work, top-notch organization, and proficiency with PM tools such as Asana, Trello, and MS Project, along with MS Office.

Qualifications

• Proven experience as an Administrative Coordinator or Project Administrator.
• Proficiency in project management tools (Asana, Trello, Jira) and Microsoft Office Suite.
• Excellent organizational and time-management skills for multiple projects.
• Strong written and verbal communication for remote collaboration.
• Ability to work independently in a remote setting.
• Bachelor's degree in Business Administration or related field preferred.

Responsibilities

• Coordinate project activities, schedules, and deadlines using project management software.
• Prepare project documentation, reports, presentations, and meeting minutes.
• Facilitate virtual communication and collaboration among project team members.
• Maintain organized project files and databases, ensuring all documentation is up-to-date.
• Track project timelines and flag potential risks or delays to project managers.
• Assist in the preparation of project proposals, presentations, and progress reports.
• Manage project-related expenses and assist with budget tracking as required.
• Conduct research and gather information relevant to project needs.
• Maintain confidentiality of all project-related information.
• Proactively identify and implement administrative solutions to support project efficiency.

Skills

Organizational skills

Time management

Written and verbal communication

Independent work

Problem solving

Education

Bachelor's degree in Business Administration

High school diploma or equivalent

Tools

Asana

Trello

MS Project

Microsoft Office

Job description

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About the Role

Our client is seeking a highly organized and proactive Remote Project Administrator to support their diverse project portfolio from a remote location. This full-time role requires a meticulous individual with a strong ability to manage administrative aspects of projects, ensuring they remain on track and within scope. Working entirely remotely, you will be responsible for coordinating project documentation, scheduling meetings, tracking progress, and facilitating communication among project stakeholders. The ideal candidate possesses exceptional organizational skills, proficiency with project management tools, and the ability to work independently with minimal supervision. This is an excellent opportunity for a dedicated professional to contribute to exciting projects while enjoying the flexibility of a remote work arrangement. We are committed to supporting our remote team members and fostering an environment where they can excel. Your role will be critical in driving project success and ensuring efficient project lifecycle management for our client.

About the Role

Our client is actively recruiting for a highly motivated and detail-oriented Remote Administrative Project Coordinator to join their fully remote team. This position is integral to the successful planning and execution of various projects, ensuring all administrative aspects are managed efficiently and effectively. As a remote-first role, you will collaborate closely with project managers and cross-functional teams, leveraging digital tools to maintain project documentation, track progress, and facilitate communication. The ideal candidate possesses exceptional organizational skills, a strong understanding of project management principles, and the ability to thrive in an independent, home-based work setting. We are committed to providing a supportive and engaging remote work experience, offering the opportunity to contribute to impactful projects while maintaining work-life balance. This role is critical for keeping projects on track and ensuring seamless administrative operations within our virtual environment.

About the Role

Our client is seeking a highly organized and proactive Remote Administrative Coordinator to provide dedicated project support from anywhere in Indonesia. This fully remote position is vital for ensuring the efficient execution and coordination of various client projects. You will work closely with project managers and team members virtually, managing schedules, tracking progress, and facilitating communication to ensure project milestones are met on time and within scope. This is an excellent opportunity to contribute to impactful projects in a dynamic, remote-first environment.

Key Responsibilities

• Coordinate project activities, schedules, and deadlines using project management software.
• Assist project managers with resource allocation and task tracking.
• Prepare project documentation, including reports, presentations, and meeting minutes.
• Facilitate virtual communication and collaboration among project team members.
• Maintain organized project files and databases, ensuring all documentation is up-to-date.
• Track project timelines and flag potential risks or delays to project managers.

Requirements

• Proven experience as an Administrative Coordinator or Project Administrator.
• Proficiency in project management tools (e.g., Asana, Trello, Jira) and Microsoft Office Suite.
• Excellent organizational skills and the ability to manage multiple projects simultaneously.
• Strong written and verbal communication skills for effective remote collaboration.
• Ability to work independently, manage time effectively, and meet deadlines in a virtual setting.
• Bachelor's degree in Business Administration, Management, or a related field is preferred.

Benefits

• Competitive salary commensurate with experience and remote work.
• Fully remote work arrangement offering excellent work-life balance.
• Opportunities to work on diverse and challenging projects.
• Professional development and training in project coordination.
• A supportive and collaborative virtual team culture.

About the Role

Our client is seeking a highly organized and proactive Remote Administrative Coordinator to support special projects and key initiatives. This role is critical for ensuring the successful execution of project timelines and objectives by providing comprehensive administrative and logistical support in a fully remote capacity. The ideal candidate will possess exceptional organizational skills, a strong ability to manage multiple priorities, and excellent communication capabilities. You will work closely with project managers and cross-functional teams, facilitating seamless project progression. This is an outstanding opportunity to contribute to impactful projects from anywhere, within a flexible and dynamic work structure. If you are a detail-oriented administrative professional adept at supporting complex projects remotely, we encourage you to apply.

Key Responsibilities

• Provide dedicated administrative support to project managers and project teams, focusing on special initiatives.
• Coordinate project-related activities, including scheduling virtual meetings, preparing agendas, and distributing minutes.
• Manage project documentation, ensuring all files, reports, and correspondence are organized and accessible.
• Track project timelines, deadlines, and milestones, flagging any potential delays or issues.
• Facilitate communication between project stakeholders, ensuring clear and timely information flow.
• Assist in the preparation of project proposals, presentations, and progress reports.
• Manage project-related expenses and assist with budget tracking as required.
• Conduct research and gather information relevant to project needs.
• Maintain confidentiality of all project-related information.
• Proactively identify and implement administrative solutions to support project efficiency.

Requirements

• Proven experience as an Administrative Coordinator, Project Administrator, or similar role, with a focus on project support.
• Exceptional organizational and time-management skills, with the ability to manage multiple complex projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project) is highly desirable.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Ability to work independently, proactively, and with minimal supervision in a remote setting.
• Strong problem-solving skills and a resourceful approach to challenges.
• Experience in coordinating virtual meetings and managing distributed teams.
• High school diploma or equivalent; a certification in project management or a related field is a plus.
• Must be comfortable and effective working in a fully remote environment.
• Demonstrated ability to handle confidential information with discretion.

Benefits

Our client offers a competitive contract rate commensurate with experience. This role provides the significant advantage of a fully remote work arrangement, offering flexibility and work-life balance. Opportunities for professional growth and engagement in diverse and challenging projects are abundant. Our client is committed to fostering a supportive and collaborative virtual work environment. This contract position offers the potential for extension based on project needs and performance.