Staf Administrasi & Data Proaktif

Pt Permai Nusa Indah; Blitar; Remote; IDR 66,960,000 - 100,440,000; Full time

Benefits offered by this job

Remote work setup support

Career development

Flexible working hours

Annual bonuses

Health & wellness programs

PTO & holidays

Job summary

WhatJobs Direct is seeking a highly organized Senior Administrative Assistant for a fully remote role across Indonesia. You will support executives and multiple departments, manage calendars, prepare documents, and handle communications in English and Bahasa Indonesia.

Strong organizational skills and discretion are essential for maintaining a productive virtual workplace. The role offers comprehensive remote work setup support, flexible hours within core times, and opportunities for

Qualifications

• 3–5 years of experience in administrative support.
• Proficient in Word, Excel, PowerPoint, Outlook and Google Workspace.
• Excellent written and spoken English and Bahasa Indonesia.
• Strong organizational and time-management skills.
• Discretion and confidentiality.
• Experience with virtual collaboration tools (Slack, Zoom, Trello) is desirable.
• Ability to work independently with minimal supervision.
• Stable internet connection and dedicated workspace.

Responsibilities

• Manage and organize electronic calendars, schedule meetings for executives and teams.
• Prepare and edit documents, presentations, and reports with high accuracy.
• Handle communications (emails, phone calls, mail) with prompt, professional responses.
• Maintain and organize digital filing systems for easy access.
• Coordinate travel arrangements for remote team members when needed.
• Assist in event planning and coordination for virtual team gatherings.
• Process expense reports and basic budget tracking for admin tasks.
• Provide general administrative support to departments to foster a cohesive remote environment.
• Ensure compliance with company policies and procedures in all administrative activities.

Skills

MS Office

Google Workspace

English

Bahasa Indonesia

Time management

Communication

Initiative

Tools

Slack

Zoom

Trello

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote position, offering the flexibility to work from anywhere within Indonesia.We are looking for an individual with exceptional attention to detail, strong communication skills, and a proven ability to manage multiple tasks efficiently. As a remote‑first organization, we foster a collaborative and supportive virtual environment, utilizing cutting‑edge digital tools to ensure seamless teamwork and productivity. You will be instrumental in supporting various departments, ensuring smooth day‑to‑day operations and contributing to the overall success of the company. This role requires a self‑starter who thrives in an independent work setting while remaining a connected and valuable team member.

Key Responsibilities

• Manage and organize electronic calendars, schedule meetings, and coordinate appointments for executives and teams.
• Prepare and edit documents, presentations, and reports with a high degree of accuracy.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, ensuring prompt and professional responses.
• Maintain and organize digital filing systems, ensuring easy access to important information.
• Coordinate travel arrangements, including flights, accommodation, and itineraries, for remote team members when necessary.
• Assist in event planning and coordination for virtual team gatherings and company‑wide meetings.
• Process expense reports and manage basic budget tracking for administrative tasks.
• Provide general administrative support to various departments as needed, fostering a cohesive remote working environment.
• Ensure compliance with company policies and procedures in all administrative activities.

Requirements

• Minimum of 3-5 years of experience in an administrative support role, preferably in a remote or hybrid setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills in English and Bahasa Indonesia.
• Strong organizational and time‑management skills, with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.
• Proactive problem‑solving abilities and a keen eye for detail.
• Experience with virtual collaboration tools such as Slack, Zoom, and Trello is highly desirable.
• Ability to work independently with minimal supervision and demonstrate initiative.
• A stable internet connection and a dedicated, ergonomic workspace are essential for this remote role.

Benefits

• Competitive salary package.
• Comprehensive remote work setup support.
• Opportunities for professional development and career advancement within a growing company.
• Flexible working hours within designated core hours.
• Access to a supportive and collaborative virtual team culture.
• Annual performance bonuses.
• Health and wellness programs tailored for remote employees.
• Paid time off and national holidays.