Admin Project

PT.KMU Konstruksi Indonesia; Kota Semarang; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

PT.KMU Konstruksi Indonesia in Semarang, Central Java is seeking an experienced Admin Project to join our construction team. You will coordinate project documentation, scheduling, and communications to keep programs on track and compliant.

The role requires proven admin experience in construction, excellent organizational skills, and proficiency with MS Office. You will support project managers, liaise with contractors and clients, and maintain filing systems and progress reports.

Qualifications

• Proven experience working as a project administrator or in a similar administrative role within the construction industry.
• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail with the ability to maintain accurate records and documentation.
• Knowledge of construction processes, terminology, and industry standards.

Responsibilities

• Maintaining comprehensive project documentation, including contracts, permits, blueprints, and correspondence.
• Coordinating project schedules and timelines, ensuring all stakeholders are informed of deadlines and milestones.
• Preparing and distributing project meeting minutes and action items to relevant team members.
• Managing project budgets and tracking expenditures against allocated resources.
• Processing invoices, purchase orders, and other financial documentation related to project activities.
• Liaising between project managers, contractors, suppliers, and clients to facilitate effective communication.
• Organising and maintaining digital and physical filing systems for easy document retrieval.
• Preparing progress reports and supporting project managers with data compilation.
• Managing project correspondence and ensuring timely responses to inquiries.
• Supporting site inspections and audits by preparing necessary documentation.

Skills

Organizational skills

Attention to detail

Problem-solving

MS Office Suite

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

About the role
We are seeking an experienced Admin Project to join our dynamic construction team in Semarang, Central Java. As Admin Project, you will serve as a key administrative coordinator, ensuring that all project documentation, scheduling, and communications are managed efficiently. Your organisational skills and attention to detail will be fundamental to keeping our projects on track and ensuring compliance with all administrative requirements.

What you'll be doing

Maintaining comprehensive project documentation, including contracts, permits, blueprints, and correspondence

Coordinating project schedules and timelines, ensuring all stakeholders are informed of deadlines and milestones

Preparing and distributing project meeting minutes and action items to relevant team members

Managing project budgets and tracking expenditures against allocated resources

Processing invoices, purchase orders, and other financial documentation related to project activities

Liaising between project managers, contractors, suppliers, and clients to facilitate effective communication

Organising and maintaining digital and physical filing systems for easy document retrieval

Preparing progress reports and supporting project managers with data compilation

Managing project correspondence and ensuring timely responses to inquiries

Supporting site inspections and audits by preparing necessary documentation

What we're looking for

Proven experience working as a project administrator or in a similar administrative role within the construction industry

Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Attention to detail with the ability to maintain accurate records and documentation

Knowledge of construction processes, terminology, and industry standards

Problem-solving abilities and initiative in identifying and resolving administrative issues