Brokerage Admin and Coordinator

BaliSuperHost; Provinsi Bali; Presencial; IDR 44.640.000 - 78.120.000; Jornada completa

Descripción de la vacante

BaliSuperHost in Bali is seeking a proactive Real Estate Administrative Assistant to manage documents, listings, and coordination across Legal, Villa Management, Acquisition, Sales, Social Media, and Finance teams. The role emphasizes accuracy, organization, and multi-tasking in a fast-paced environment.

You will prepare property screening files for the Director of Brokerage, maintain CRM and website data, arrange viewings and shoots, and handle invoicing and payments.

Formación

• 1 year of administrative experience in real estate, a notary office, villa management, or hospitality.
• Proficient in Google Sheets and familiar with CRM systems.
• Organized and detail-oriented with the ability to manage multiple tasks independently.
• Fluent in Bahasa Indonesia with good written and spoken English.

Responsabilidades

• Collect and organize property documents and financial records.
• Coordinate with Legal, Villa Management, Acquisition, Sales, Social Media, and Finance teams.
• Prepare property screening files for the Director of Brokerage.
• Maintain listings, prices, availability, and sales data in CRM and on the website.
• Coordinate property viewings, photoshoots, and video shoots.
• Handle sales administration, including offer letters, notary appointments, payment tracking, and commission invoices.
• Follow up on outstanding documents and tasks.
• Welcome office visitors, direct inquiries to the appropriate team, and prepare weekly progress reports.

Conocimientos

Administrative experience

Organized

Communication skills

Multitasking

Herramientas

Google Sheets

CRM systems

Descripción del empleo

Collect and organize property documents, financial records, and owner consent for listings.

Coordinate with the Legal, Villa Management, Acquisition, Sales, Social Media, and Finance teams.

Prepare property screening files for the Director of Brokerage.

Maintain accurate property listings, prices, availability, and sales data in the CRM and on the website.

Coordinate property viewings, photoshoots, and video shoots.

Handle sales administration, including offer letters, notary appointments, payment tracking, and commission invoices.

Follow up on outstanding documents and tasks.

Welcome office visitors, direct inquiries to the appropriate team, and prepare weekly progress reports.

Job Requirements:

Minimum 1 year of administrative experience in real estate, a notary office, villa management, or hospitality.

Fluent in Bahasa Indonesia with good written and spoken English.

Proficient in Google Sheets and familiar with CRM systems.

Organized, detail-oriented, and able to manage multiple tasks independently.

Strong communication skills and proactive follow-up habits.

Knowledge of property documents (SHM, HGB, PBG, SLF), finance, or invoicing is an advantage.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Indonesia?
• What's your expected monthly basic salary?