Real Estate Brokerage Admin & Coordination Pro

BaliSuperHost; Provinsi Bali; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

BaliSuperHost in Bali is seeking a proactive Real Estate Administrative Assistant to manage documents, listings, and coordination across Legal, Villa Management, Acquisition, Sales, Social Media, and Finance teams. The role emphasizes accuracy, organization, and multi-tasking in a fast-paced environment.

You will prepare property screening files for the Director of Brokerage, maintain CRM and website data, arrange viewings and shoots, and handle invoicing and payments.

Qualifications

• 1 year of administrative experience in real estate, a notary office, villa management, or hospitality.
• Proficient in Google Sheets and familiar with CRM systems.
• Organized and detail-oriented with the ability to manage multiple tasks independently.
• Fluent in Bahasa Indonesia with good written and spoken English.

Responsibilities

• Collect and organize property documents and financial records.
• Coordinate with Legal, Villa Management, Acquisition, Sales, Social Media, and Finance teams.
• Prepare property screening files for the Director of Brokerage.
• Maintain listings, prices, availability, and sales data in CRM and on the website.
• Coordinate property viewings, photoshoots, and video shoots.
• Handle sales administration, including offer letters, notary appointments, payment tracking, and commission invoices.
• Follow up on outstanding documents and tasks.
• Welcome office visitors, direct inquiries to the appropriate team, and prepare weekly progress reports.

Skills

Administrative experience

Organized

Communication skills

Multitasking

Tools

Google Sheets

CRM systems

Job description

BaliSuperHost in Bali is seeking a proactive Real Estate Administrative Assistant to manage documents, listings, and coordination across Legal, Villa Management, Acquisition, Sales, Social Media, and Finance teams. The role emphasizes accuracy, organization, and multi-tasking in a fast-paced environment.

You will prepare property screening files for the Director of Brokerage, maintain CRM and website data, arrange viewings and shoots, and handle invoicing and payments.