Administrative Assistant - Bali Operations (Canggu Placement)

IBMC; Denpasar; Sur place; IDR 66 960 000 - 133 920 000; Plein temps

Résumé du poste

IBMC is establishing its on-ground presence in Bali, Indonesia, and seeks an organized Administrative Assistant to serve as the operational backbone in Canggu. You will coordinate travel, accommodation, itineraries, and on-ground logistics for international leadership and visitors; act as main local bridge to head office.

The role requires 3–5 years of admin/ops experience, Bali familiarity, Bahasa Indonesia and English fluency, local travel to meetings, and proficiency with Google Workspace and

Qualifications

• 3–5 years of professional experience in administration, operations, executive assistance, or logistics coordination.
• Deep familiarity with Bali's vendor landscape, transportation, venues, and hospitality ecosystem.
• Professional working proficiency in Bahasa Indonesia and English (spoken and written).
• Comfort traveling locally within Canggu and across Bali for meetings and events.
• Strong proficiency in Google Workspace and comfort using AI tools for administrative efficiency.

Responsabilités

• Travel & stay logistics: coordinate flight itineraries, local accommodation, long-term stay logistics, and transport for overseas employees and visitors.
• Meeting & calendar coordination: schedule meetings, manage calendars across time zones, secure venues, and arrange event catering.
• On-ground operations: manage daily logistics, driver bookings, vendor coordination, event setups, and admin errands in Bali.
• Ecosystem & language support: use Bahasa Indonesia and English to navigate vendor networks and negotiate rates.
• Administrative & expense tracking: maintain trackers, organize receipts, and provide updates to international management.
• Productivity & AI tools: leverage Google Workspace and AI tools to streamline duties.

Description du poste

IBMC is assisting a high-growth International Nutrition & Wellness Portfolio Company. The company owns and operates a diverse portfolio of consumer health and performance nutrition brands across e-commerce, marketplaces, quick commerce, and offline retail. As part of its international expansion, the company is establishing its on-ground presence in Bali, Indonesia.

We are seeking an organized, proactive, and resourceful Administrative Assistant to serve as the administrative and operational backbone for our client's on-ground presence in Bali. Based out of Canggu, this hands-on role involves coordinating daily travel, accommodation, itineraries, and on-ground logistics for international leadership, team members, and visiting partners. You will act as the primary local bridge between the international head office and Bali's local ecosystem, ensuring seamless operational execution.

Working Location & Setup

• Location: Canggu, Bali, Indonesia (On-site / Field-based, operating initially out of a co-working space).
• Employment Type: Permanent Full-Time (Minimum 2-year commitment preferred).

Key Responsibilities

• Travel & Stay Logistics: Coordinate flight itineraries, local accommodation, long-term stay logistics, and transportation arrangements for overseas employees and authorized visitors.
• Meeting & Calendar Coordination: Schedule and coordinate meetings, manage calendars across time zones, secure meeting venues, and manage event/F&B arrangements.
• On-Ground Operations: Manage daily on-ground logistics including driver/transport bookings, local vendor coordination, event setups, and administrative errands across Bali.
• Ecosystem & Language Support: Utilize native Bahasa Indonesia and professional English skills to navigate local vendor networks, negotiate service rates, and solve operational bottlenecks smoothly.
• Administrative & Expense Tracking: Maintain administrative trackers, organize receipts/expense documentation, and provide regular operational updates to international management.
• Productivity & AI Tools: Leverage Google Workspace and AI productivity tools (e.g., ChatGPT, Gemini, Claude) to streamline administrative tasks, vendor research, and communication workflows.

• Experience: Minimum 3-5 years of professional experience in administration, operations, executive assistance, or logistics coordination—preferably in a fast-paced, multi-stakeholder setting.
• Local Bali Familiarity: Deep familiarity with Bali's local vendor landscape, transportation, venues, and hospitality ecosystem (Candidates currently residing in Bali are strongly preferred).
• Language Skills: Professional working proficiency in both Bahasa Indonesia and English (spoken and written).
• Local Mobility: Comfortable traveling locally within Canggu and across Bali for meetings, event coordination, and on-ground logistics support.
• Tech Literacy: Strong proficiency in Google Workspace and hands-on comfort using AI tools (ChatGPT/Gemini/Claude) for administrative efficiency.
• Personal Attributes: High ownership, exceptional follow-through, strong organizational skills, and the ability to work autonomously as the primary local administrator.

1. Competitive monthly salary package reflecting administrative experience.
2. Key foundational role supporting the international expansion of a leading wellness enterprise.
3. Modern co-working workspace environment in Canggu, Bali.