Bali On-site Operations & Travel Coordinator

IBMC; Denpasar; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

IBMC is establishing its on-ground presence in Bali, Indonesia, and seeks an organized Administrative Assistant to serve as the operational backbone in Canggu. You will coordinate travel, accommodation, itineraries, and on-ground logistics for international leadership and visitors; act as main local bridge to head office.

The role requires 3–5 years of admin/ops experience, Bali familiarity, Bahasa Indonesia and English fluency, local travel to meetings, and proficiency with Google Workspace and

Qualifications

• 3–5 years of professional experience in administration, operations, executive assistance, or logistics coordination.
• Deep familiarity with Bali's vendor landscape, transportation, venues, and hospitality ecosystem.
• Professional working proficiency in Bahasa Indonesia and English (spoken and written).
• Comfort traveling locally within Canggu and across Bali for meetings and events.
• Strong proficiency in Google Workspace and comfort using AI tools for administrative efficiency.

Responsibilities

• Travel & stay logistics: coordinate flight itineraries, local accommodation, long-term stay logistics, and transport for overseas employees and visitors.
• Meeting & calendar coordination: schedule meetings, manage calendars across time zones, secure venues, and arrange event catering.
• On-ground operations: manage daily logistics, driver bookings, vendor coordination, event setups, and admin errands in Bali.
• Ecosystem & language support: use Bahasa Indonesia and English to navigate vendor networks and negotiate rates.
• Administrative & expense tracking: maintain trackers, organize receipts, and provide updates to international management.
• Productivity & AI tools: leverage Google Workspace and AI tools to streamline duties.

Job description

IBMC is establishing its on-ground presence in Bali, Indonesia, and seeks an organized Administrative Assistant to serve as the operational backbone in Canggu. You will coordinate travel, accommodation, itineraries, and on-ground logistics for international leadership and visitors; act as main local bridge to head office.

The role requires 3–5 years of admin/ops experience, Bali familiarity, Bahasa Indonesia and English fluency, local travel to meetings, and proficiency with Google Workspace and