Administration Manager

Glodon Company Limited; Jakarta Pusat; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

Glodon Company Limited in Jakarta seeks a capable administrator to oversee daily operations and office management for the Indonesia team, including expenses, payroll checks, GST filings, and insurance coordination.

You will manage system tasks (SharePoint, Dropbox, Salesforce), assist banking, audit support, and employment pass processes, requiring 3+ years in multinational admin, fluent English and Mandarin.

Qualifications

• Bachelor degree in Administration, Finance or related majors; 3+ years in multinational enterprise administration.
• Fluent in English and Mandarin, with strong cross-departmental communication skills.
• Proficient in Office, SharePoint, Dropbox, Salesforce and other business systems.
• Meticulous, able to multi-task and manage progress independently.
• Proactive, responsible with team awareness.

Responsibilities

• Oversee daily administrative operations and office management for the Indonesia team.
• Monthly checks on expense claims and payroll forms; follow-up and fund settlement.
• Complete quarterly GST report review and submission; coordinate insurance renewals with agents.
• Update SharePoint dashboards, submit bank journals, synchronize workflows via Dropbox and manage Salesforce orders.
• Assist in local bank processes: account openings, verifications, record updates and filing.
• Coordinate with external auditors to prepare documents and support audit processes.
• Assist employment pass applications, analyze sales data, and handle other admin/system tasks.

Skills

English fluency

Mandarin fluency

Cross-cultural communication

Multi-task management

Proactive attitude

Education

Bachelor degree in Administration/Finance

Tools

Microsoft Office

SharePoint

Dropbox

Salesforce

Job description

1. Responsible for daily administrative operation and office management of the Indonesia team, including monthly pantry replenishment, office utility account setup, mailbox management, staff birthday benefits and festive welfare arrangement.

2. Conduct monthly checks on expense claims and payroll forms of Indonesia and cross-departmental teams, follow up approval processes, and complete fund settlement and bank document delivery.

3. Complete quarterly GST report review and submission, coordinate the renewal of corporate employee insurance plans, and communicate with agents for quotation and signing follow-up.

4. Manage system work: regularly update SharePoint dashboards, submit bank journals on time, synchronize approval workflows via Dropbox, and handle daily checking, approval and renewal management of Salesforce orders.

5. Assist in local bank business handling, including bank account application, signature verification, bank record update and payment document sorting and filing.

6. Coordinate with external auditors to prepare audit documents and confirm outstanding payments, and provide full-process support for audit work.

7. Assist in employment pass application for employees, sort out multi-dimensional sales data, and respond to other temporary administrative matters and system issues in a timely manner.

Job Requirements

1. Bachelor degree in Administration, Finance or related majors, with 3+ years of working experience in multinational enterprise administration, familiar with Singapore local administrative norms, GST declaration and banking processes.

2. Fluent in oral and written English and Mandarin, with good cross-departmental and cross-cultural communication and coordination skills.

3. Proficient in Office, SharePoint, Dropbox, Salesforce and other office and business systems, able to independently complete data updates and system configuration.

4. Meticulous and rigorous in work, with strong multi-task management capabilities, able to independently arrange work progress and ensure tasks are completed on schedule.

5. Proactive in work, responsive to emergencies, with strong sense of responsibility and team awareness.