Admin Villa Moonstone

PT Langgeng Dunia Selaras; Kuta Utara; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT Langgeng Dunia Selaras in North Kuta, Bali, is seeking an Admin Villa Moonstone to join our team. This contract position provides essential administrative support for the villa operation and coordinates daily activities across departments.

You will manage schedules, correspondence, contracts and vital documentation while supporting management and operations teams. Proficiency in English and Indonesian and MS Office is required.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational and time management skills.
• Excellent written and verbal communication in English and Indonesian.
• Proficiency with Microsoft Office applications, particularly Excel and Word.

Responsibilities

• Managing and maintaining administrative systems, records and databases for the villa operation
• Handling incoming and outgoing correspondence, emails and telephone communications with professionalism and efficiency
• Scheduling appointments, meetings and reservations for management and key stakeholders
• Preparing and maintaining documentation including contracts, reports and administrative files
• Coordinating between different departments to ensure smooth operations and timely completion of tasks
• Processing invoices, expense reports and other financial documentation with accuracy
• Supporting the organisation of events, meetings and functions held at the villa
• Maintaining confidentiality and handling sensitive information appropriately
• Assisting with general office management and ensuring supplies and equipment are adequately stocked
• Providing administrative support to the villa management team on an ad hoc basis as required

Skills

Administrative experience

Time management

MS Office

English & Indonesian

Discretion

Independent work

Hospitality knowledge

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

We are seeking an Admin Villa Moonstone to join our team at PT Langgeng Dunia Selaras. This is a contract position based in North Kuta, Bali. As Admin Villa Moonstone, you will provide essential administrative support to ensure the smooth and efficient operation of our villa property. This role is crucial to maintaining high standards of service delivery and coordinating daily operations across all departments. You will be the backbone of our administrative function, managing schedules, correspondence, and vital documentation whilst supporting our management and operational teams.

Key responsibilities

• Managing and maintaining administrative systems, records and databases for the villa operation
• Handling incoming and outgoing correspondence, emails and telephone communications with professionalism and efficiency
• Scheduling appointments, meetings and reservations for management and key stakeholders
• Preparing and maintaining documentation including contracts, reports and administrative files
• Coordinating between different departments to ensure smooth operations and timely completion of tasks
• Processing invoices, expense reports and other financial documentation with accuracy
• Supporting the organisation of events, meetings and functions held at the villa
• Maintaining confidentiality and handling sensitive information appropriately
• Assisting with general office management and ensuring supplies and equipment are adequately stocked
• Providing administrative support to the villa management team on an ad hoc basis as required

What we’re looking for

• Proven experience in an administrative or office support role, preferably in the hospitality or property management sector
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English and Indonesian
• Proficiency with Microsoft Office applications, particularly Excel and Word
• Attention to detail and accuracy when handling documentation and data entry
• Strong interpersonal skills with the ability to work collaboratively with diverse teams
• Discretion and professionalism when handling confidential information
• Ability to work independently whilst also being responsive to changing priorities
• Flexibility and willingness to support additional administrative tasks as needed
• Experience with property management or villa operations is highly desirable

What we offer

PT Langgeng Dunia Selaras is committed to providing a supportive and professional working environment. This contract position offers you the opportunity to gain valuable experience in a dynamic villa operation in one of Bali's most desirable locations. We value our team members and provide a workplace where your contributions are recognised and appreciated. You will have the opportunity to develop your administrative expertise whilst working within a growing organisation. We offer competitive contract terms and a collaborative team environment that supports your professional growth.

About us

PT Langgeng Dunia Selaras is a dynamic hospitality company dedicated to providing exceptional service and experiences to our guests. Based in the beautiful North Kuta area of Bali, we manage premium villa properties that are known for their high standards, attention to detail and commitment to guest satisfaction. Our team is passionate about creating memorable experiences and maintaining operational excellence across all aspects of our business. We believe in fostering a culture of professionalism, teamwork and continuous improvement.