ADMINISTRATIVE ASSISTANT TO PRESIDENT DIRECTOR

PT. Coastal Grand Villas; Kuta; On-site; IDR 133,920,000 - 223,200,000; Full time

Benefits offered by this job

Competitive compensation package

Career growth opportunities

Dynamic, collaborative working culture

Job summary

Coastal Grand Villas in Bali, Indonesia seeks an Administrative Assistant to provide executive-level support to the President Director. You will manage calendars, travel logistics, and prepare reports, minutes, and presentations, while handling confidential documents with discretion.

Ideal candidates have 2–3 years in executive support, excellent English and Indonesian, and strong organizational skills. Proficiency in Google Workspace, Microsoft Office, and Trello is preferred, with Connecteam a

Qualifications

• 2–3 years of experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant
• Excellent fluency in written and spoken English and Indonesian
• Proficiency in Google Workspace, Microsoft Office, and calendar management tools like Trello

Responsibilities

• Manage the President Director's complex calendar, meeting schedules, and travel logistics.
• Serve as the primary point of contact between executive leadership, department heads, and external partners.
• Draft, review, and format executive correspondence, reports, presentations, and meeting minutes.
• Organize and archive confidential files, contracts, and company documents with strict discretion.
• Screen inbound inquiries, manage executive correspondence, and follow up on action items.

Skills

Calendar management

Executive support

Organizational skills

Time management

Discretion

Tools

Google Workspace

Microsoft Office

Trello

Connecteam

Job description

ADMINISTRATIVE ASSISTANT TO PRESIDENT DIRECTOR

We are looking for a highly organized, proactive, and discreet Administrative Assistant to provide comprehensive administrative and operational support directly to our President Director. The ideal candidate thrives in a fast-paced executive environment and excels at high-level scheduling, communication, and document control.

Key responsibilities

Manage the President Director's complex calendar, meeting schedules, and travel logistics.

Serve as the primary point of contact between executive leadership, department heads, and external partners.

Draft, review, and format executive correspondence, reports, presentations, and meeting minutes.

Organize and archive confidential files, contracts, and company documents with strict discretion.

Screen inbound inquiries, manage executive correspondence, and follow up on action items.

About you

Minimum 2–3 years of experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant (preferably in luxury hospitality, real estate, or corporate offices).

Exceptional organizational, time-management, and multitasking capabilities.

High level of integrity, professional demeanor, and strict confidentiality.

Excellent fluency in written and spoken English and Indonesian is essential.

Proficiency in Google Workspace, Microsoft Office, and calendar management tools, Trello (and Connecteam is a plus).

About us

Coastal Grand Villas is a luxury Property Management brand dedicated to providing world-class villa management in Bali.

• Competitive compensation package.
• Opportunities for career growth within a premier luxury brand.
• Dynamic, collaborative, and professional working environment.