Admin/Receptionist (18.00-22.00)

CV Kades Digital Solutions; Kecamatan Ubud; On-site; IDR 22,320,000 - 40,176,000; Part time

Benefits offered by this job

Flexible hours

Competitive remuneration

Training opportunities

Office in Ubud

Job summary

CV Kades Digital Solutions in Ubud, Bali, is seeking an Admin/Receptionist for a part-time 18:00–22:00 shift. You will be the first contact for visitors and callers, delivering warm welcomes and professional support to our team.

The role focuses on front-desk duties, appointment scheduling, mail handling, and general admin tasks. Fluency in English is required; Indonesian language skills are a plus. This position offers flexible hours and a friendly office environment in a modern Bali setting.

Qualifications

• Proven experience working as a receptionist or in a front-facing admin role.
• Excellent interpersonal and communication skills, both verbal and written.
• Strong organisational abilities and attention to detail.
• Ability to manage multiple tasks and prioritise effectively.
• Proficiency with office software and telephone systems.
• Friendly, welcoming demeanour with the ability to stay calm under pressure.
• Fluency in English; Indonesian language skills are advantageous.
• Reliability and punctuality with availability for the 18:00–22:00 shift.
• Willingness to support other administrative functions as needed.

Responsibilities

• Greeting and welcoming visitors, clients and staff with professionalism and courtesy.
• Managing incoming and outgoing telephone calls, directing them to appropriate departments or team members.
• Scheduling and coordinating appointments and meetings.
• Maintaining the reception area, ensuring it is clean, tidy and well-organised.
• Processing incoming mail and parcels, distributing them to relevant recipients.
• Performing general administrative tasks, including data entry and filing.
• Managing office supplies and ordering materials as needed.
• Supporting the organisation of company events and meetings.
• Answering enquiries and providing information to callers and visitors.
• Assisting other team members with administrative support as required.

Skills

Reception experience

Interpersonal skills

Organisational skills

Multitasking

Office software

English fluency

Indonesian language (bonus)

Reliability

Punctuality

Shift 18-22

Job description

About the role

We are seeking an Admin/Receptionist to join our team at our Ubud, Bali location on a part-time basis. You will be working 18:00 to 22:00, taking on a crucial role at the front of our operations. This position is essential to maintaining the smooth running of our office and ensuring that all visitors, clients and team members receive a warm welcome and professional support. As our Admin/Receptionist, you will be the first point of contact for many of our stakeholders, making your contribution vital to our company's reputation and operational success.

Key responsibilities

Greeting and welcoming visitors, clients and staff with professionalism and courtesy

Managing incoming and outgoing telephone calls, directing them to the appropriate departments or team members

Scheduling and coordinating appointments and meetings

Maintaining the reception area, ensuring it is clean, tidy and well-organised

Processing incoming mail and parcels, distributing them to relevant recipients

Performing general administrative tasks, including data entry and filing

Managing office supplies and ordering materials as needed

Supporting the organisation of company events and meetings

Answering enquiries and providing information to callers and visitors

Assisting other team members with administrative support as required

What we're looking for

Proven experience working as a receptionist or in a similar front-facing administrative role

Excellent interpersonal and communication skills, both verbal and written

Strong organisational abilities and attention to detail

Ability to manage multiple tasks and prioritise effectively

Proficiency with office software and telephone systems

Friendly, welcoming demeanour with the ability to remain calm under pressure

Fluency in English; proficiency in Indonesian or other local languages is advantageous

Reliability and punctuality, with availability to work the 18:00 to 22:00 shift

Flexibility and willingness to support other administrative functions as needed

What we offer

Part-time working arrangements that provide flexibility and work-life balance

Competitive remuneration for the role

A welcoming and supportive team environment

Opportunity to develop administrative and customer service skills

Professional working conditions in a modern office setting in Ubud, Bali

Access to ongoing training and development opportunities

Your application will include the following questions:

• How many years' experience do you have as an Administrative Receptionist?
• Which of the following types of qualifications do you have?