Admin Project

OttoDigital Group; Karawang Barat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

OttoDigital Group in Karawang Barat, Indonesia, seeks an experienced Administrative Assistant to support project teams and manage documentation. You will prepare minutes, reports, and correspondence, and coordinate meetings with internal and external stakeholders.

Strong MS Office skills and a background in office administration are required; certification is a plus. The role emphasizes accuracy, filing, and timely processing of documents and deadlines.

Qualifications

• Diploma (D3) or Bachelor’s degree in a relevant field.
• At least 2 years of administrative experience in corporate or project settings.
• Strong understanding of administrative processes and record keeping.
• Proficient in MS Office; familiar with digital document management.
• Certification is advantageous but not required.

Responsibilities

• Manage and maintain project documents and records for accuracy.
• Prepare correspondence, reports, MoMs, and other admin documents.
• Coordinate meetings, schedules, agendas, and follow-ups with stakeholders.
• Monitor documentation approvals, submissions, and deadlines.
• Support procurement and invoicing related to project requirements.

Skills

Data entry

Document management

Office administration

Scheduling

Communication

Education

Diploma or Bachelor’s degree in Business Administration/Office Administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Digital document management systems

Job description

• Manage and maintain project-related documents, records, and administrative files to ensure accuracy and proper filing.
• Prepare project correspondence, reports, meeting minutes (MoM), and other required administrative documents.
• Coordinate meetings, schedules, agendas, and follow-up actions with internal teams and external stakeholders.
• Monitor project documentation, approvals, submissions, and administrative deadlines.
• Support the preparation and tracking of project requirements, including purchase orders, invoices, and supporting documents.
• Support the preparation and tracking of project requirements, including purchase orders, invoices, and supporting documents.
• Provide general administrative support to ensure smooth and efficient execution of Utility project activities.

Minimum Qualifications

• Minimum Education: Diploma (D3) or bachelor’s degree (S1) in Business Administration, Management, Office Administration, or a related field.
• Minimum Experience: Minimum 2 years of administrative experience, preferably in a corporate, project, engineering, construction, or infrastructure environment.
• Administrative Skills: Good understanding of general administrative processes, data entry, document preparation, filing, correspondence, and maintaining accurate records.
• Documentation & Coordination: Ability to manage administrative documentation and coordinate effectively with internal departments and external parties as required.
• Software Proficiency: Proficient in Microsoft Office (Word, Excel, and PowerPoint) and familiar with digital document management systems.
• Certificates & Other Requirements: No specific professional certification or license is mandatory. Relevant administrative or office management certification is considered an advantage.