Admin Project

Pengiklan Anonim; Kota Semarang; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Pengiklan Anonim in Semarang, Central Java, is seeking an experienced Admin Project to join our construction team. This full-time role provides essential administrative support to ensure project documentation, scheduling, and communications stay on track.

You will coordinate contracts, permits, budgets, invoices, and meetings, maintain filing systems, and help site inspections. Strong MS Office and project management tool skills, plus Indonesian (English preferred), are required.

Qualifications

• Experience as project administrator in a construction environment.
• Ability to manage multiple tasks and priorities simultaneously.
• Proficiency in MS Office and project management software.
• Excellent written and spoken Indonesian; English preferred.
• Attention to detail and accurate documentation.

Responsibilities

• Maintain comprehensive project documentation (contracts, permits, blueprints, correspondence).
• Coordinate project schedules and timelines; inform stakeholders of deadlines and milestones.
• Prepare and distribute meeting minutes and action items.

Skills

Organisational skills

MS Office

Project management software

Communication in Indonesian/English

Attention to detail

Construction knowledge

Interpersonal skills

Tools

Microsoft Project

Asana

Job description

About the role

We are seeking an experienced Admin Project to join our dynamic construction team in Semarang, Central Java. This is a full-time position that plays a crucial role in supporting the smooth operation of our construction projects. As Admin Project, you will serve as a key administrative coordinator, ensuring that all project documentation, scheduling, and communications are managed efficiently. Your organisational skills and attention to detail will be fundamental to keeping our projects on track and ensuring compliance with all administrative requirements.

What you'll be doing

Maintaining comprehensive project documentation, including contracts, permits, blueprints, and correspondence

Coordinating project schedules and timelines, ensuring all stakeholders are informed of deadlines and milestones

Preparing and distributing project meeting minutes and action items to relevant team members

Managing project budgets and tracking expenditures against allocated resources

Processing invoices, purchase orders, and other financial documentation related to project activities

Liaising between project managers, contractors, suppliers, and clients to facilitate effective communication

Organising and maintaining digital and physical filing systems for easy document retrieval

Preparing progress reports and supporting project managers with data compilation

Managing project correspondence and ensuring timely responses to inquiries

Supporting site inspections and audits by preparing necessary documentation

What we're looking for

Proven experience working as a project administrator or in a similar administrative role within the construction industry

Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software

Excellent written and verbal communication skills in Indonesian and preferably English

Attention to detail with the ability to maintain accurate records and documentation

Knowledge of construction processes, terminology, and industry standards

Strong interpersonal skills and the ability to work effectively with diverse teams

Problem-solving abilities and initiative in identifying and resolving administrative issues

Preferably, experience with project management tools such as Microsoft Project, Asana, or similar platforms

A background in construction administration, site management, or related field is advantageous