Admin Project

amIT Global Solutions Sdn Bhd; Indonesia; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

amIT Global Solutions Sdn Bhd is seeking an organized Administrative Assistant to support project teams in Indonesia. You will manage documents, prepare reports, and coordinate meetings to keep projects on track.

The role requires 2+ years of admin experience, MS Office proficiency, and strong record-keeping. You will liaise with internal departments and external stakeholders to ensure accurate filing and timely submissions.

Qualifications

• 2+ years of administrative experience in corporate/project environments.
• Proficient in MS Office and data entry.
• Strong documentation, filing, and record-keeping skills.
• Ability to coordinate with internal and external parties as required.

Responsibilities

• Manage and maintain project documents and records with accuracy.
• Prepare project correspondence, reports, meeting minutes, and other admin documents.
• Coordinate meetings, schedules, agendas, and follow-up actions with stakeholders.
• Monitor project documentation approvals, submissions, and deadlines.
• Support preparation and tracking of project requirements, including invoices and supporting documents.
• Provide general administrative support to ensure smooth execution of Utility project activities.

Skills

Data entry

Record keeping

Coordination

Attention to detail

Communication

Education

Diploma or bachelor’s in Business Administration/related

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Document management systems

Job description

• Manage and maintain project-related documents, records, and administrative files to ensure accuracy and proper filing.
• Prepare project correspondence, reports, meeting minutes (MoM), and other required administrative documents.
• Coordinate meetings, schedules, agendas, and follow-up actions with internal teams and external stakeholders.
• Monitor project documentation, approvals, submissions, and administrative deadlines.
• Support the preparation and tracking of project requirements, including purchase orders, invoices, and supporting documents.
• Support the preparation and tracking of project requirements, including purchase orders, invoices, and supporting documents.
• Provide general administrative support to ensure smooth and efficient execution of Utility project activities.

Minimum Qualifications

• Minimum Education: Diploma (D3) or bachelor's degree (S1) in Business Administration, Management, Office Administration, or a related field.
• Minimum Experience: Minimum 2 years of administrative experience, preferably in a corporate, project, engineering, construction, or infrastructure environment.
• Administrative Skills: Good understanding of general administrative processes, data entry, document preparation, filing, correspondence, and maintaining accurate records.
• Documentation & Coordination: Ability to manage administrative documentation and coordinate effectively with internal departments and external parties as required.
• Software Proficiency: Proficient in Microsoft Office (Word, Excel, and PowerPoint) and familiar with digital document management systems.
• Certificates & Other Requirements: No specific professional certification or license is mandatory. Relevant administrative or office management certification is considered an advantage.