Project Admin Staff

VIVERE Group; Tangerang; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

VIVERE Group is seeking a proactive Project Administration Specialist in Tangerang to support cross-functional project delivery.

You will maintain project documentation, coordinate meetings, track tasks, and assist with budget monitoring and reporting.

The role requires 2–3 years of experience, strong Microsoft Office skills, and the ability to communicate clearly with stakeholders while upholding governance and confidentiality.

Qualifications

• 2–3 years of experience in project administration or related administrative roles.
• Proficiency in Microsoft Office Suite and familiarity with s curve and Microsoft Project.
• Strong written and verbal communication skills.
• Effective interpersonal skills and the ability to work collaboratively in a team.
• Experience supporting multiple projects or coordinating cross-functional activities.

Responsibilities

• Maintaining project documentation, files, and registers
• Scheduling and coordinating meetings, agendas, and minutes
• Tracking tasks, deliverables, and action logs to highlight outstanding items
• Assisting with budget monitoring, resource management, and reporting
• Ensuring compliance with governance and confidentiality standards

Skills

Communication

Teamwork

Interpersonal skills

Project coordination

Tools

Microsoft Office Suite

Microsoft Project

S-curve reporting

Job description

• Maintaining project documentation, files, and registers
• Scheduling and coordinating meetings, agendas, and minutes
• Tracking tasks, deliverables, and action logs to highlight outstanding items
• Assisting with budget monitoring, resource management, and reporting
• Ensuring compliance with governance and confidentiality standards

Job Requirements

• 2–3 years of experience in project administration or related administrative roles
• Proficiency in Microsoft Office Suite, and familiarity with s curve and microsoft project
• Good written and verbal communication skills and the ability to share clearly to stakeholder
• Effective interpersonal skills and the ability to work collaboratively in a team setting
• experience supporting multiple projects or coordinating cross functional activities