Corporate Administration & Document Control

PT. Alba Prima Nusantara; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT. Alba Prima Nusantara is seeking a Corporate Administration & Document Control professional to support the management of administrative processes, document control, monitoring, and follow-up activities at our Head Office.

You will manage corporate documents, coordinate with site teams, vendors, and other parties, and assist Directors with administrative coordination and timely information flow. Proficiency in Microsoft Office and strong organizational skills are essential.

Qualifications

• Minimum 2–3 years of experience in Administration, Document Control, Project Administration, or Project Control.
• Experience preferably within a project or industrial environment.
• Good understanding of administrative systems, document control, and follow-up processes.

Responsibilities

• Manage and control corporate documents, correspondence, memos, and other administrative documents.
• Monitor and follow up on ongoing tasks and assignments systematically.
• Support the coordination and administration of work handled by the Directors.
• Maintain proper document flow, records, and information.
• Coordinate with Site teams, vendors, consultants, and other related parties as required.
• Support the evaluation and coordination of technical and administrative matters.

Skills

Organizational skills

Coordination

Documentation

Communication

Education

Diploma or Bachelor's in Engineering/Administration

Tools

Microsoft Office

Job description

Corporate Administration & Document Control

We are looking for a Corporate Administration & Document Control professional to support the management of administrative processes, document control, monitoring, and follow-up activities at our Head Office

Key Responsibilities

Manage and control corporate documents, correspondence, memos, and other administrative documents

Monitor and follow up on ongoing tasks and assignments systematically

Support the coordination and administration of work handled by the Directors

Maintain proper document flow, records, and information

Coordinate with Site teams, vendors, consultants, and other related parties as required

Support the evaluation and coordination of technical and administrative matters

Requirements

Minimum Diploma (D3) / Bachelor's Degree (S1) in Engineering or Administration

Minimum 2–3 years of experience in Administration, Document Control, Project Administration, or Project Control, preferably within a project or industrial environment

Good understanding of administrative systems, document control, correspondence, monitoring, and systematic follow-up

Basic understanding of technical work to support technical evaluations and coordination conducted by the Directors

Proficient in Microsoft Office

Good communication, coordination, organizational, and administrative skills

Detail-oriented, well-organized, and able to manage multiple tasks effectively