Admin Project

OTTO Digital; Jawa Barat; On-site; IDR 55,800,000 - 78,120,000; Full time

Job summary

OTTO Digital in Indonesia is seeking an organized Office Administrator to manage project documents, prepare reports, and coordinate meetings with internal teams and external stakeholders.

You will monitor deadlines, track invoices and purchase orders, and provide essential administrative support to ensure efficient execution of Utility project activities in the region.

Qualifications

• Diploma (D3) or bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 2 years of administrative experience in corporate/project/engineering/construction environment.
• Good understanding of general administrative processes, data entry, document preparation, filing, correspondence, and maintaining accurate records.
• Ability to manage administrative documentation and coordinate effectively with internal departments and external parties.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with digital document management systems.

Responsibilities

• Manage and maintain project-related documents, records, and administrative files to ensure accuracy and proper filing.
• Prepare project correspondence, reports, meeting minutes (MoM), and other required administrative documents.
• Coordinate meetings, schedules, agendas, and follow-up actions with internal teams and external stakeholders.
• Monitor project documentation, approvals, submissions, and administrative deadlines.
• Support the preparation and tracking of project requirements, including purchase orders, invoices, and supporting documents.
• Provide general administrative support to ensure smooth and efficient execution of Utility project activities.

Skills

Data entry

Document preparation

Filing

Correspondence

Record keeping

Education

Diploma (D3) or Bachelor’s degree in Business Administration/related field

Tools

Microsoft Office

Job description

Job Description

• Manage and maintain project-related documents, records, and administrative files to ensure accuracy and proper filing.
• Prepare project correspondence, reports, meeting minutes (MoM), and other required administrative documents.
• Coordinate meetings, schedules, agendas, and follow-up actions with internal teams and external stakeholders.
• Monitor project documentation, approvals, submissions, and administrative deadlines.
• Support the preparation and tracking of project requirements, including purchase orders, invoices, and supporting documents.
• Support the preparation and tracking of project requirements, including purchase orders, invoices, and supporting documents.
• Provide general administrative support to ensure smooth and efficient execution of Utility project activities.

Minimum Qualifications

• Minimum Education: Diploma (D3) or bachelor’s degree (S1) in Business Administration, Management, Office Administration, or a related field.
• Minimum Experience: Minimum 2 years of administrative experience, preferably in a corporate, project, engineering, construction, or infrastructure environment.
• Administrative Skills: Good understanding of general administrative processes, data entry, document preparation, filing, correspondence, and maintaining accurate records.
• Documentation & Coordination: Ability to manage administrative documentation and coordinate effectively with internal departments and external parties as required.
Software Proficiency: Proficient in Microsoft Office (Word, Excel, and PowerPoint) and familiar with digital document management systems.
• Certificates & Other Requirements: No specific professional certification or license is mandatory. Relevant administrative or office management certification is considered an advantage.