ADMIN IMPORT

PT Harapan Trans; Jakarta Utara; On-site; IDR 78,120,000 - 122,760,000; Full time

Benefits offered by this job

Competitive compensation

Professional development opportunities

Collaborative team culture

Job summary

PT Harapan Trans in Kebon Jeruk, Jakarta is seeking an Import Documentation Specialist to join our Import/Export & Customs team. This full-time role focuses on managing import paperwork, coordinating with customs authorities, and ensuring compliant documentation for smooth supply chain operations.

You will work with suppliers and freight forwarders, maintain accurate records, and stay up-to-date on Indonesian regulations.

Qualifications

• Proven experience in import documentation, customs procedures, or logistics administration.
• Strong knowledge of Indonesian customs regulations and import procedures.
• Excellent organizational skills and attention to detail.
• Fluency in Indonesian and English, written and verbal.

Responsibilities

• Prepare, review, and submit import documents (bills of lading, invoices, packing lists, certificates of origin).
• Liaise with customs and agencies to ensure compliance with import regulations.
• Maintain detailed records of imports and related correspondence.
• Coordinate with suppliers and freight forwarders to obtain required documents.
• Process customs declarations and correctly classify goods.
• Monitor procedures for delays and potential shipment issues.
• Verify accuracy and completeness of all import documentation.
• Assist with customs clearance and resolve documentation discrepancies.
• Stay updated on current import regulations and tariff codes.
• Support the import team to optimize workflows.

Skills

Import documentation

Customs procedures

Logistics administration

Indonesian customs regulations

Attention to detail

Communication skills

Job description

About the role

PT Harapan Trans is seeking a Dokumen Import (Import Documentation Specialist) to join our Import/Export & Customs department. This is a full-time position based in our Kebon Jeruk Jakarta office. As an Import Documentation Specialist, you will play a critical role in ensuring the smooth and compliant processing of all import documentation. You will be responsible for managing import paperwork, coordinating with customs authorities, and maintaining accurate records that are essential to our logistics operations. This position is fundamental to our business operations, as accurate and timely documentation directly impacts our supply chain efficiency and regulatory compliance.

Key responsibilities

• Prepare, review, and submit all required import documentation including bills of lading, commercial invoices, packing lists, and certificates of origin
• Liaise with customs authorities and government agencies to ensure compliance with all import regulations and procedures
• Manage and maintain detailed records of all import shipments, documentation, and related correspondence
• Coordinate with suppliers, freight forwarders, and other stakeholders to obtain necessary documentation and information
• Process customs declarations and ensure accurate classification of imported goods
• Monitor import procedures and identify potential delays or issues that may affect shipment delivery
• Verify that all import documentation is complete, accurate, and compliant with Indonesian customs regulations
• Assist with customs clearance procedures and resolve any documentation-related discrepancies
• Maintain knowledge of current import regulations, tariff codes, and customs requirements
• Support the import team in managing documentation workflows and improving processes

What we're looking for

• Proven experience in import documentation, customs procedures, or logistics administration
• Strong knowledge of Indonesian customs regulations and import procedures
• Excellent organisational and attention to detail skills
• Proficiency in relevant documentation software and Microsoft Office applications
• Fluency in Indonesian and English, both written and verbal
• Strong communication skills and ability to work effectively with multiple stakeholders
• Experience with customs systems and tariff classification
• Ability to manage multiple shipments and documentation simultaneously
• Problem-solving skills and ability to resolve documentation issues promptly
• High level of accuracy and commitment to maintaining compliance standards

What we offer

PT Harapan Trans is committed to providing a supportive and professional work environment for our employees. We offer competitive compensation, opportunities for professional development within the import/export and customs sector, and a collaborative team culture. We value our employees' contributions to our success and are dedicated to creating an inclusive workplace where all team members can thrive. We encourage applications from all qualified candidates and welcome discussions about how we can support your needs during the recruitment process.

About us

PT Harapan Trans is a leading logistics and transportation company specialising in import/export and customs services. We are committed to providing reliable, efficient, and compliant logistics solutions to our clients. Our team of experienced professionals is dedicated to ensuring smooth cargo movement and adherence to all regulatory requirements. We pride ourselves on our expertise in customs procedures and our ability to navigate complex international trade regulations. With a focus on customer satisfaction and operational excellence, PT Harapan Trans is a trusted partner in the logistics industry.