Team secretary

Charterhouse Limited; Hong Kong Island; Vor Ort; HKD 203.000 - 243.000; Vollzeit

Zusammenfassung

The Aria Group Limited in Hong Kong seeks a proactive Secretary / Personal Assistant to support senior leadership with calendar management, stakeholder coordination, and deadline tracking. You will draft professional documents, assist with business development, and coordinate domestic and international travel for conferences and delegations.

The role also covers updating marketing collateral, the office site, and social media channels, along with day-to-day office management and ad-hoc projects.

Qualifikationen

• Bachelor's degree in a related field or equivalent experience.
• 2–3 years in an executive/personal assistant or office management role.
• Fluent Cantonese, Mandarin and English in speech and writing.
• Proficient with Microsoft Office and modern office tech.

Aufgaben

• Executive & Strategic Support: manage calendars, coordinate stakeholders and track deadlines.
• Communications & Documentation: draft and prepare professional correspondence and reports.
• Event & Travel Coordination: plan travel and support high-level conferences and delegations.
• Stakeholder Engagement: organize meetings and assist business development.
• Digital & Marketing Support: update marketing collateral, website, and social channels.
• Office Management: oversee daily ops, inquiries, expenses, filing, and supplies.

Kenntnisse

Cantonese

Mandarin

English

Ausbildung

Bachelor's degree in Business Administration, Management, Marketing, or a related field

Tools

Microsoft Office

Databases

Social media

Jobbeschreibung

Executive & Strategic Support: Anticipate leadership needs, manage complex calendars, coordinate stakeholders, and track key deadlines to ensure strategic objectives are driven to completion.

Communications & Documentation: Draft, proofread, and prepare professional correspondence, briefing notes, reports, presentations, and digital content.

Event & Travel Coordination: Manage domestic and international travel logistics, and support high-level conferences, exhibitions, trade missions, and official delegations.

Stakeholder Engagement: Coordinate physical and virtual meetings with senior officials and business leaders, assist with business development, and maintain contact databases.

Digital & Marketing Support: Help update marketing collateral, the office website, and social media channels.

Office Management: Oversee day-to-day operations-including receptionist duties, general inquiries, expense reporting, filing, and office supplies-plus occasional regional travel and ad-hoc projects.

Minimum Qualifications & Experience

Education: Bachelor's degree in Business Administration, Management, Marketing, or a related field (or equivalent professional experience).

Experience: At least 2-3 years in an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role.

Languages: Excellent fluency in spoken and written Cantonese, Mandarin, and English.

Technical Skills: Strong proficiency in Microsoft Office, databases, social media, and modern office technology.

Core Competencies: Exceptional organizational, interpersonal, and problem-solving skills; meticulous attention to detail; high discretion with confidential matters; and the ability to work independently with minimal supervision.

Secretary / Personal Assistant (HK$20,000)

The Aria Group Limited

Central, Central and Western District, HK