Secretary / Personal Assistant (HK$20,000)

The Aria Group Limited; Hong Kong; On-site; HKD 190,000 - 257,000; Full time

Job summary

The Aria Group Limited in Hong Kong is seeking a highly organised Secretary / Personal Assistant to support a busy principal. This role combines office operations with personal and family logistics, ensuring calendars stay clean and tasks are completed.

You will manage the principal's calendar, coordinate meetings and travel, handle confidential information, and liaise with internal and external partners to keep workflows smooth. Fluency in English and Cantonese is essential; Mandarin is a plus.

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant supporting a senior principal.

Responsibilities

• Support day-to-day office operations to keep the workspace organised.
• Monitor and refill office supplies; place orders before stock runs out.
• Oversee repairs, maintenance and vendor follow-up.
• Manage the principal's calendar, meetings and priorities.
• Arrange business travel, itineraries and related logistics.
• Prepare correspondence, meeting notes and presentation materials.
• Coordinate with internal and external parties to maintain smooth workflow.
• Handle confidential information with complete discretion.
• Manage the family calendar: school, sports and appointments.

Job description

Secretary / Personal Assistant (HK$20,000)

We are looking for a highly organised, discreet Personal Executive Assistant to support a busy principal in Hong Kong. This is a professional support role covering office operations first, together with personal and family logistics. The standard is simple: things get done, calendars stay clean, and problems are handled before they land on the principal's desk.

Key responsibilities

Support day-to-day office operations so the workspace stays organised and functional.

Monitor and refill office supplies; place orders before stock runs out.

Oversee office repairs, maintenance and vendor follow-up (facilities, IT, handymen, deliveries).

Manage the principal's business calendar, meetings and priorities.

Organise business meetings: scheduling, rooms, materials, catering and follow-up.

Arrange business travel, itineraries, accommodation and related logistics.

Prepare correspondence, meeting notes and presentation materials when needed.

Coordinate with internal and external parties to keep communication and workflow smooth.

Handle confidential information with complete discretion.

Manage the family calendar: school, sports, tutors, medical appointments, social events and personal commitments.

About you

Proven experience as an Executive Assistant or Personal Assistant supporting a senior principal, with exposure to both office operations and personal matters.

Extremely responsive. You reply quickly, confirm clearly and close the loop.

Proactive and anticipatory. You spot gaps, propose options and execute without being chased.

Strong organiser who can run multiple workstreams at once without dropping detail.

Excellent written and spoken English and Cantonese. Mandarin is an advantage.

Confident with MS Office / Google Workspace and everyday digital tools.

Calm, polished, trustworthy and able to work independently.

Immediate or near-term availability preferred.