Senior Secretary

Rise Associates Asia Limited; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

Rise Associates Asia Limited is seeking a Senior Executive & Personal Assistant to support C-suite executives and high-net-worth individuals with discreet, highly organized executive logistics and personal matters.

The role covers private family travel, household staff coordination, estate administration, confidential communications, and coordination with wealth managers.

Qualifications

• 7–10 years of administrative experience supporting VIPs, C-suite executives, high-net-worth individuals, or family offices.
• Superior judgment and ability to resolve travel or personal emergencies quickly and calmly.
• Fluent in English and Chinese (Mandarin & Cantonese).

Responsibilities

• Oversee private and family logistics, including household staff management and personal asset administration.
• Plan and organize private travel, luxury itineraries, multi-destination family trips, and specialized transport.
• Manage personal finances, budget tracking, bill payments, and coordination with wealth managers and family offices.
• Coordinate private events, dinners, family engagements, and philanthropic activities.
• Handle personal errands, luxury shopping, gift procurement, and VIP event access.

Skills

Executive support

VIP support

Calendar management

Travel planning

Private household coordination

Tools

Scheduling software

Secure messaging tools

Office suite

Job description

We are seeking a highly discreet, ultra-organized, and proactive Senior Executive & Personal Assistant to manage both high-level executive logistics and complex personal matters for C-suite executives and high-net-worth individuals.

Key Responsibilities

Oversee private and family logistics, including household staff management, personal property maintenance, and personal asset administration.

Plan and organize private travel, luxury vacation itineraries, multi-destination family trips, and specialized transport.

Manage personal finances, budget tracking, bill payments, and coordination with wealth managers, family offices, and legal advisors.

Coordinate private events, dinners, family engagements, and philanthropic activities.

Handle personal errands, luxury shopping, gift procurement, and VIP event access.

Key Requirements

Minimum of 7–10 years of administrative experience supporting VIPs, C-suite executives, high-net-worth individuals, or family offices.

Superior situational judgment and ability to resolve complex travel or personal emergencies quickly and calmly.

Mastery of scheduling platforms, secure communication tools, and administrative software.

Availability outside standard business hours (evenings/weekends) as urgent personal or business matters arise.

Fluent in English and Chinese (both Mandarin & Cantonese).