Senior Officer, Administration

Orient Overseas Container Line Ltd (OOCL); Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

OOCL, a leading international container transport and logistics provider, seeks an experienced Office Administrator in Hong Kong to support daily operations, procurement, and vendor coordination. You will coordinate events, manage records, and liaise with regional offices to maintain corporate standards.

The role requires a university degree and at least 5 years in office administration, with strong English and Chinese communication skills and proficiency in MS Office.

Qualifications

• University degree in Business Administration, Management or related disciplines.
• Minimum 5 years of relevant experience in office administration, facilities management, or corporate services.
• Experience in office operations, records management, budgeting, or event coordination is preferred.
• Good interpersonal and communication skills with the ability to work effectively across departments and regions.
• Detail-oriented, organized, proactive, and able to manage multiple tasks simultaneously.
• Proficient in Microsoft Office applications, particularly Excel, PowerPoint, and Word.
• Good command of written and spoken English and Chinese (including Mandarin).

Responsibilities

• Support office security and workplace safety initiatives, including liaison with building management and service providers.
• Maintain administration record system for Hong Kong and regional offices.
• Assist in monitoring departmental budgets, expense tracking, and reporting.
• Coordinate and support corporate events, staff activities, visits, and management functions.
• Manage office assets, inventory records, stock-take exercises, and asset-related documentation.
• Support reception and visitor management arrangements, ensuring a professional corporate image.
• Provide administrative support on office operations, procurement, vendor coordination, and ad hoc projects.
• Assist in implementing administrative policies, procedures, and process improvement initiatives.
• Liaise with regional offices to ensure alignment with corporate administration standards and requirements.

Job description

Support office security and workplace safety initiatives, including liaison with building management and service providers.

Maintain administration record system for Hong Kong and regional offices.

Assist in monitoring departmental budgets, expense tracking, and reporting.

Coordinate and support corporate events, staff activities, visits, and management functions.

Manage office assets, inventory records, stock-take exercises, and asset-related documentation.

Support reception and visitor management arrangements, ensuring a professional corporate image.

Provide administrative support on office operations, procurement, vendor coordination, and ad hoc projects.

Assist in implementing administrative policies, procedures, and process improvement initiatives.

Liaise with regional offices to ensure alignment with corporate administration standards and requirements.

Requirements

University degree in Business Administration, Management or related disciplines.

Minimum 5 years of relevant experience in office administration, facilities management, or corporate services.

Experience in office operations, records management, budgeting, or event coordination is preferred.

Good interpersonal and communication skills with the ability to work effectively across departments and regions.

Detail-oriented, organized, proactive, and able to manage multiple tasks simultaneously.

Proficient in Microsoft Office applications, particularly Excel, PowerPoint, and Word.

Good command of written and spoken English and Chinese (including Mandarin).

OOCL is an Equal Opportunity Employer. OOCL will retain the personal data of applicants/ unsuccessful applicants for future recruitment purpose for a period of six months. All personal data will be destroyed immediately right after the above said period.

We are a leading international container transport and logistics service provider, operating from more than 410 offices in 85 countries around the world. Our modern and ever-expanding fleet, in addition to our extensive international facilities, links Asia Pacific, the Americas, Europe, Africa, the Mediterranean, Indian sub-continent, Middle East and Red Sea. As a customer-focused organization we embrace quality standards, utilizing the most advanced information technology and e-Commerce platforms in the industry.