Office Administrator

Walkers (Hong Kong); Hong Kong; On-site; HKD 167,000 - 212,000; Full time

Job summary

Walkers (Hong Kong) seeks a proactive Office Assistant to join our Facility Services Team in Hong Kong. This role provides routine clerical and administrative support, hospitality and pantry services, reception cover and related duties.

You will manage mail, stock, conference room setup, maintenance coordination and ensure smooth office operations. HKCEE/HKDSE graduates with 2-3 years’ office experience, strong MS Office skills, and fluent English and Chinese are preferred.

Qualifications

• HKCEE/HKDSE graduate or equivalent.
• 2-3 years' or above experience in office administration in corporate environment is preferred.
• Competent MS Office and Outlook skills.
• Fluent English and Chinese language skill is an advantage.
• Positive service attitude, strong sense of ownership and discipline and good time management skill.

Responsibilities

• Office Support: collect and deliver documents, mail, stock, set up conference rooms, coordinate maintenance, and assist with events.
• Hospitality & Pantry: maintain tidy pantry and conference rooms, restock refreshments and stationery, operate coffee machine.
• Additional Duties: cover reception, answer calls, greet visitors, arrange courier services, and perform ad hoc tasks as assigned.

Skills

MS Office

Outlook

Team player

Time management

Communication

Education

HKCEE/HKDSE or equivalent

Tools

MS Office

Outlook

Job description

We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

Office: Hong Kong - on-site

We are seeking a proactive team member to join our Facility Services Team, contributing to smooth operations and supporting colleagues with flexibility and a positive attitude. The Office Assistant (the 'OA') provides routine clerical and administrative support, including office assistance, hospitality and pantry services, reception cover and other related duties as assigned.

Duties, Responsibilities and Person Specification

Office Support

Collect and deliver internal and external documents, marketing materials and gifts, including depositing cheques and delivering documents to the Immigration Department and Hong Kong Law Society.

Collect, sort and distribute incoming mail, parcels, courier deliveries and publications, and maintain outgoing mail and postage records.

Monitor stock levels and purchase office groceries and stationery from designated vendors.

Set up conference rooms and prepare equipment according to the rooms booking requirements and support venue setup and reinstatement for client events, seminars and staff activities.

Provide support with various fitting-out, internal office moves, renovation and maintenance works.

Report any maintenance issues, coordinate office maintenance and make service calls.

Arrange materials and cleaning workstation for new joiners, visitors and leavers.

Overtime work will be required for events or maintenance issues, supervision monthly cleaning, carpet cleaning, pest control or other office maintenance work during weekends.

Hospitality & Pantry Management

Keep pantry, copier rooms, storage area and conference rooms tidy and conduct routine checks. Monitor inventory and restock refreshment, pantry items and stationery as needed.

Manage daily operation of the coffee machine. Refill water for water bottles, water dispenser and coffee machines.

Collect and wash office mugs, glasses and other tableware, and replenish tea bags and soft drinks as needed throughout the day.

Additional Duties

Cover reception as needed.

Answering telephone calls; and greeting visitors and stakeholders.

Arrange courier services like SF Express, DHL and Speeda.

Other ad hoc duties as assigned from time to time.

Education, Skills and Experience

HKCEE/HKDSE graduate or equivalent.

2-3 years' or above experience in office administration in corporate environment is preferred.

Competent computer skills including MS Office and outlook.

Fluent English and Chinese language skill is an advantage.

Positive and approachable personality. Be able to demonstrate flexibility and work effectively as a team player.

Good communication and interpersonal skills.

Have professional manners to internal/external clients.

Positive service attitude, strong sense of ownership and discipline and good time management skill.

Ability to handle minor office maintenance and repairs.

We are an equal opportunity employer. Equality, Equity and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all on the basis of personal ability.