Administrative Officer

WAYON ENERGY; Hong Kong; Sur place; HKD 167 000 - 279 000; Plein temps

Résumé du poste

WAYON ENERGY is seeking a detail-oriented Administrative Officer to support daily operations of our Hong Kong office. You will coordinate reception, liaise with government authorities and external partners, and help maintain corporate records and compliance.

The role covers office management, procurement, expense processing, and collaboration with internal teams. Ideal candidates have a bachelor’s degree, strong Cantonese/Mandarin/English, and a proactive, confidential approach to

Qualifications

• Bachelor’s degree or above in business/related field.
• Experience in administration or office management is an advantage.
• Proficient in Microsoft Office and office software.
• Fluent Cantonese, Mandarin, and English with strong coordination skills.
• Detail-oriented, organized, and discreet.

Responsabilités

• Coordinate reception and arrangements for company management and external visitors.
• Liaise with government departments, clients, law firms, and external service providers to ensure smooth administrative matters.
• Coordinate trademark and brand-related matters in Hong Kong.
• Handle daily expense coordination, payment applications, and expense records.

Connaissances

Detail-oriented

Proactive

Communication skills

Coordination

Confidentiality

Formation

Bachelor's degree

Outils

Microsoft Office

Description du poste

• We are looking for a detail-oriented and proactive Administrative Officer to support the daily operations of our Hong Kong office. This role involves administrative coordination, corporate compliance support, office management, and liaison with government authorities, banks, professional service providers, and internal stakeholders.

Key Responsibilities

1. Administrative & Corporate Support

• Coordinate business reception and arrangements for company management and external visitors, including transportation, hotel bookings, and business hospitality.
• Liaise with Hong Kong government departments, clients, law firms, and external service providers to ensure smooth execution of administrative matters.
• Coordinate trademark and brand-related matters in Hong Kong.
• Handle daily expense coordination, payment applications, and expense records.

2. Office & Facilities Management

• Manage office assets, equipment, supplies, and related procurement.
• Coordinate office maintenance, cleaning, and general workplace operations.

3. Corporate Compliance & Documentation

• Handle company registrations, amendments, renewals, and deregistration procedures as required.
• Maintain corporate qualifications, confidential documents, company seals, and official records.
• Coordinate notarization, apostille/legalization, and document execution for the Hong Kong entity and its overseas subsidiaries.
• Liaise with the company secretary on annual returns (NAR1), Business Registration Certificate renewals, Significant Controllers Register (SCR) maintenance, and other statutory compliance matters.

4. Finance & Banking Support

• Liaise with banks and tax authorities, including document submission and in-person banking services.
• Assist with the preparation of office and corporate funding budgets.

5. Other Responsibilities

• Assist in developing and implementing administrative policies and procedures.
• Support other tasks assigned by management.

Requirements

• Bachelor's degree or above; a background in Business Administration, Finance, or a related discipline is preferred.
• Previous experience in administration or office management is an advantage.
• Proficient in Microsoft Office and general office software.
• Good command of Cantonese, Mandarin Chinese, and English, with strong communication and coordination skills.
• Detail-oriented, well-organized, and highly conscious of confidentiality.
• Strong learning ability, adaptability, and a proactive approach to problem-solving.