Admin & Facilities Manager — Leasing, Compliance & Reporting

Orient Overseas Container Line Ltd (OOCL); Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

OOCL, Orient Overseas Container Line Ltd, a leading international container transport and logistics provider, seeks an Assistant Manager, Administration (Corporate Admin & Leasing) in Hong Kong. You will oversee office leasing, acquisitions, renewals, relocations and landlord liaison, and coordinate insurance programs for HK and regional offices.

You will monitor governance compliance, prepare KPI reports, maintain admin records, manage assets, handle expenses, plan events, and support

Qualifications

• University degree in Business Administration, Management or related disciplines.
• Minimum 8 years of relevant experience in office administration, facilities management, corporate services or related functions.
• Experience in office leasing, vendor management, compliance monitoring and budget administration.
• Strong analytical, organizational and project coordination skills.
• Excellent communication and interpersonal skills.
• Good command of written and spoken English and Chinese (Putonghua is an advantage).
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.

Responsibilities

• Manage office property matters, including leasing, renewal, relocation and landlord liaison.
• Coordinate and administer office insurance programs for Hong Kong and regional offices.
• Monitor corporate compliance with administration-related policies, procedures and governance requirements.
• Track, analyse and prepare administration-related KPI reports for management review.
• Maintain and oversee the administration record system for Hong Kong and regional offices.
• Manage office assets throughout their lifecycle, including acquisition, inventory control and disposal.
• Review and process office-related expenses, billing and payment administration.
• Plan and coordinate corporate events, management functions and company activities.
• Provide backup support for company vehicle administration and related arrangements.
• Prepare reports, presentations and management updates as required.
• Support ad hoc administration projects and continuous improvement initiatives.

Skills

Analytical skills

Organizational skills

Project coordination

Communication skills

Interpersonal skills

English & Chinese proficiency

Education

Bachelor's degree in Business Administration / Management

Tools

Excel

PowerPoint

Job description

OOCL, Orient Overseas Container Line Ltd, a leading international container transport and logistics provider, seeks an Assistant Manager, Administration (Corporate Admin & Leasing) in Hong Kong. You will oversee office leasing, acquisitions, renewals, relocations and landlord liaison, and coordinate insurance programs for HK and regional offices.

You will monitor governance compliance, prepare KPI reports, maintain admin records, manage assets, handle expenses, plan events, and support