senior Executive Assistant to Director

Private Advertiser; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Private Advertiser is seeking an experienced Administration Manager to support the Director with both business and personal tasks in Hong Kong. The role covers calendar management, travel arrangements, document handling and critical follow-ups across multiple projects.

The ideal candidate will have 5+ years in executive administration, be discreet, highly organized, and proficient in Cantonese, Mandarin and English.

Qualifications

• 5+ years of experience in executive, personal, administrative, or operations roles.
• Experience handling multiple companies, projects, or property matters is a plus.
• Proactive, discreet, reliable and mature.
• Able to work independently with strong organisational and communication skills.
• Good command of Cantonese; Mandarin and English knowledge is helpful.

Responsibilities

• Provide full support to the Director in handling business and personal matters.
• Manage schedules, meetings, appointments, travel arrangements, documents and follow-up items.
• Follow up on trading, property sales, acquisitions, leasing, maintenance, construction, solar energy and other projects.
• Liaise with clients, tenants, suppliers, contractors, solicitors, accountants and others.
• Follow up on quotations, contracts, payments, invoices and rental matters.
• Coordinate with staff of different companies and Directors' directives.
• Handle documents, administration, outdoor duties and ad hoc assignments.
• Handle confidential company and personal information with strict confidentiality.

Skills

Executive support

Multitasking

Discretion

Independent working

Communication skills

Team coordination

Education

Tools

Excel

Word

Email

WhatsApp

Job description

Key Responsibilities

• Provide full support to the Director in handling business and personal matters.
• Manage schedules, meetings, appointments, travel arrangements, documents and important follow-up items.
• Follow up on trading, property sales and acquisitions, leasing, maintenance, construction, solar energy and other projects.
• Liaise with clients, tenants, suppliers, contractors, solicitors, accountants and other professional parties.
• Follow up on quotations, contracts, payments, invoices, rental matters and project progress.
• Coordinate with the persons in charge and staff of different companies, and follow up on tasks assigned by the Director.
• Handle documents, administration, outdoor duties, personal arrangements and other ad hoc assignments.
• Handle company, financial and personal information with strict confidentiality.

Requirements

• At least 5 years of experience as an Executive Assistant, Personal Assistant, Administrative Executive, Operations Executive or Property Management Executive.
• Experience in handling multiple companies, projects or property-related matters will be an advantage.
• Proactive, detail-minded, mature, reliable and highly discreet.
• Able to work independently with strong organisational, communication and problem-solving skills.
• Good command of Cantonese, with knowledge of Mandarin and English.
• Proficient in Excel, Word, email and WhatsApp.

All information collected will be used for recruitment purposes only and treated in strict confidence.

What can I earn as an Administration Manager

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• How many years' experience do you have as an Executive Assistant to the Director?
• What is your highest level of education?
• How would you rate your Cantonese language skills?
• How many years' experience do you have as a Property Assistant?