Director's Executive Assistant & Project Coordinator

Private Advertiser

Hong Kong

On-site

HKD 240,000 - 360,000

Full time

5 days ago

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Job summary

Private Advertiser is seeking an experienced Administration Manager to support the Director with both business and personal tasks in Hong Kong. The role covers calendar management, travel arrangements, document handling and critical follow-ups across multiple projects.

The ideal candidate will have 5+ years in executive administration, be discreet, highly organized, and proficient in Cantonese, Mandarin and English.

Qualifications

5+ years of experience in executive, personal, administrative, or operations roles.
Experience handling multiple companies, projects, or property matters is a plus.
Proactive, discreet, reliable and mature.
Able to work independently with strong organisational and communication skills.
Good command of Cantonese; Mandarin and English knowledge is helpful.

Responsibilities

Provide full support to the Director in handling business and personal matters.
Manage schedules, meetings, appointments, travel arrangements, documents and follow-up items.
Follow up on trading, property sales, acquisitions, leasing, maintenance, construction, solar energy and other projects.
Liaise with clients, tenants, suppliers, contractors, solicitors, accountants and others.
Follow up on quotations, contracts, payments, invoices and rental matters.
Coordinate with staff of different companies and Directors' directives.
Handle documents, administration, outdoor duties and ad hoc assignments.
Handle confidential company and personal information with strict confidentiality.