Executive Assistant to Senior Management

Kai Shing Management Services Ltd; Hong Kong; On-site; HKD 279,000 - 469,000; Full time

Benefits offered by this job

Medical benefit

ORSO Scheme

Paid marriage leave

Birthday leave

Well-being leave

Annual leave

Education subsidy

Staff Activities

Referral reward

Job summary

Kai Shing Management Services Ltd, part of the Sun Hung Kai Properties Group, is seeking an organized Executive Assistant to support senior management in daily administrative and secretarial tasks. The role requires coordination with department heads, handling confidential information with integrity, and strong English/Mandarin communication.

Excellent MS Office skills are essential. This position offers an attractive remuneration package, medical benefits, and opportunities for growth within a

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior management.
• Knowledge or working experience in property management is highly preferred.
• High integrity and ability to handle confidential information with discretion.
• Strong organizational and time-management skills with high attention to detail.
• Excellent verbal and written communication skills in English and Mandarin.

Responsibilities

• Provide full secretarial and administrative support to the executive.
• Manage and coordinate meetings with department heads, including scheduling, agenda preparation, and minutes taking.
• Draft, review, and respond to emails on behalf of the executive.
• Prepare, format, and polish PowerPoint presentations for internal and external meetings.
• Assist with property management related documentation and communication where needed.
• Organise and maintain files, records, and confidential information.
• Follow up on action items from meetings and ensure timely completion by relevant departments.
• Liaise between the executive and other teams to facilitate smooth information flow.
• Handle travel arrangements, expense claims, and other ad-hoc duties as assigned

Skills

Executive support

Meeting coordination

Email drafting

Time management

Interpersonal skills

Bilingual English/Mandarin

Tools

MS Office

Job description

Executive Assistant to Senior Management

(Member of the Sun Hung Kai Properties Group)

PMC Licence Number: C-499163

By upholding the core value “Building Homes with Heart” from our parent company, we have thrived and become one of the largest and most reputable property management companies in Hong Kong and managing over 135 million sq ft of properties including shopping centres, office towers, residential and industrial buildings. To meet our growing business needs, we are looking for energetic professionals to deliver excellent services for our customers.

Do you enjoy working in a reputable and engaged team?

Are you an excellence seeker?

Are you ready to build your professional career?

If all your answers are positive, come and be a part of us!

Role Summary

We are looking for a highly organized and proactive Executive Assistant to support our senior executive in daily administrative and secretarial tasks. The ideal candidate will have a solid understanding of property management, strong communication skills, act with the highest integrity, and be able to coordinate effectively with department heads.

Key Responsibilities

• Provide full secretarial and administrative support to the executive
• Manage and coordinate meetings with various department heads, including scheduling, agenda preparation, and minutes taking
• Draft, review, and respond to emails on behalf of the executive
• Prepare, format, and polish PowerPoint presentations for internal and external meetings
• Assist with property management related documentation and communication where needed
• Organise and maintain files, records, and confidential information
• Follow up on action items from meetings and ensure timely completion by relevant departments
• Liaise between the executive and other teams to facilitate smooth information flow
• Handle travel arrangements, expense claims, and other ad-hoc duties as assigned

Key Requirements

• Proven experience as an Executive Assistant or similar role supporting senior management
• Knowledge or working experience in property management is highly preferredHigh integrity and ability to handle confidential information with discretion
• Strong organizational and time‑management skills with high attention to detail
• Excellent verbal and written communication skills in English and Mandarin
• Proficiency in MS Office (especially Outlook, Word, Excel, and PowerPoint)
• Responsible, self‑motivated, and able to work independently
• Strong interpersonal skills and ability to interact professionally with department heads

What do we offer?

• Attractive remuneration package
• Referral reward
• Medical benefit
• ORSO Scheme
• Paid marriage leave, birthday leave, well‑being leave and annual leave
• Education subsidy
• Staff Activities

(Kai Shing is an equal opportunity employer. We embrace diversity and inclusion in the workplace and welcome applications from all qualified candidates. Data collected would be used for recruitment purpose only.)