Executive Assistant

DV TRADING HK LTD; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

MPF contributions

Annual leave and statutory holidays

Five-day work week

Job summary

DV TRADING HK LTD is seeking an organized administrative professional to manage daily office operations in Hong Kong. You will coordinate meetings, travel, and communications while ensuring smooth office functions in a fast-paced environment.

Ideal candidates hold an HKID and are fluent in Mandarin and English, with 2–5 years of admin experience. You will support onboarding, visa processes, vendor coordination, and play a key role in establishing our new Hong Kong office with competitive

Qualifications

• Bachelor's degree or above in Administration, Business Management, Secretarial Studies or related field.
• 2–5 years of administrative, clerical, or related experience.
• Fluent in Mandarin and English (spoken and written). Cantonese is a plus.

Responsibilities

• Manage daily office operations, including office environment maintenance, visitor reception, and courier/mail handling.
• Procure and manage office supplies and equipment inventory; coordinate with vendors.
• Maintain day-to-day liaison with local service providers (property management, cleaning, internet, equipment leasing, etc.).
• Provide administrative support to business teams, including meeting coordination, travel arrangements, and expense reimbursement processing.
• Assist management with calendar scheduling, document preparation, and internal/external communications.
• Serve as one of the office's liaison points with external parties (brokers, auditors, legal counsel, etc.).
• Assist with new hire onboarding logistics (e.g., workstation setup, access card issuance, etc.).
• Support the visa application process for non-local employees, including document preparation, form submission, and follow-up with relevant government authorities.

Skills

Administrative support

Microsoft Office

Bilingual English/Chinese

Calendar management

Vendor coordination

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

This is an administrative support role responsible for managing daily office operations, providing coordination support to business teams, and handling administrative tasks in a fast-paced environment.

Key responsibilities

Manage daily office operations, including office environment maintenance, visitor reception, and courier/mail handling

Procure and manage office supplies and equipment inventory, and coordinate with vendors

Maintain day-to-day liaison with local service providers (property management, cleaning, internet, equipment leasing, etc.)

Provide administrative support to business teams, including meeting coordination, travel arrangements, and expense reimbursement processing

Assist management with calendar scheduling, document preparation, and internal/external communications

Serve as one of the office's liaison points with external parties (e.g., brokers, auditors, legal counsel, etc.)

Assist with new hire onboarding logistics (e.g., workstation setup, access card issuance, etc.)

Support the visa application process for non-local employees, including document preparation, form submission, and follow-up with relevant government authorities

Complete other administrative and support tasks as assigned by management

About you

Must hold a Hong Kong Permanent Identity Card and be legally employable in Hong Kong

Fluent in Mandarin and English (both spoken and written); Cantonese is a plus

Strong business writing skills in both Chinese and English

Bachelor's degree or above, preferably in Administration, Business Management, Secretarial Studies, or related fields

2-5 years of administrative, clerical, or related experience

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Basic data processing and report generation skills

Detail-oriented, well-organized, with a strong sense of responsibility and service mindset

Proactive and capable of handling daily administrative tasks and solving ad-hoc issues independently

Strong communication and coordination skills, with a collaborative team spirit

Competitive compensation package (commensurate with experience)

5-day work week

MPF contributions

Annual leave and statutory holidays

Outstanding career development opportunities with hands-on involvement in building a new Hong Kong office from scratch