Senior Administrative & Facilities Lead

Swire Resources Ltd; Hong Kong; On-site; HKD 260,000 - 360,000; Full time

Benefits offered by this job

5-day work week

Discretionary Bonus

Staff Shopping Discount

Non-contributory Retirement Benefits

Job summary

Swire Resources Limited is seeking an experienced administrator to manage day-to-day general administration for office premises and retail shops across Hong Kong and Macau. The role requires independent work, supervision of support staff, and collaboration with internal and external stakeholders to ensure smooth operations.

You will contribute to budgeting, policy formulation, and business continuity, while supporting events, renovations, and day-to-day administration duties with a

Qualifications

• Minimum 5 years' experience in general office administration.
• Renovation or office fitting-out project experience is a plus.
• Strong communication and stakeholder management skills.
• Proficient in English and Cantonese (written & spoken).
• Detail-oriented with ownership and proactive mindset.

Responsibilities

• Stakeholder coordination across departments to ensure smooth operations.
• Independently supervise and manage daily administrative staff and services.
• Develop and refine administration policies, guidelines and procedures.
• Monitor administrative expenses, manage petty cash, and support budgeting.
• Coordinate facilities, vendor relations, license renewals and asset administration.
• Oversee office projects and renovations, ensuring timelines and quality.
• Support company events and committees (Sustainability programmes, dinners, activities).
• Provide ad-hoc support, including weekends for events or urgent needs.

Skills

Office administration

Stakeholder management

Detail-orientated

Communication

Independent worker

Education

Tertiary education

Job description

Swire Resources Limited is seeking an experienced administrator to manage day-to-day general administration for office premises and retail shops across Hong Kong and Macau. The role requires independent work, supervision of support staff, and collaboration with internal and external stakeholders to ensure smooth operations.

You will contribute to budgeting, policy formulation, and business continuity, while supporting events, renovations, and day-to-day administration duties with a