Executive Assistant to Chairman

John Swire & Sons (H.K.) Ltd.; Hong Kong; On-site; HKD 900,000 - 1,400,000; Full time

Job summary

John Swire & Sons (H.K.) Limited is seeking an Executive Assistant to the Chairman in Hong Kong. The role provides comprehensive, detail‑focused support to the Chairman at the Group level, requiring seasoned experience with C-suite executives in a multinational environment.

You will manage calendars, coordinate international travel, prepare high‑level documents, and safeguard confidential information. The successful candidate will demonstrate exceptional organisational and communication

Qualifications

• Bachelor's degree is required.
• At least 15 years' experience supporting senior executives in multinational organisations.
• Excellent written and spoken English and Chinese, including Cantonese and Putonghua.

Responsibilities

• Manage a complex calendar, schedule meetings and appointments with meticulous attention to detail.
• Act as a primary point of contact with internal and external stakeholders, prioritising communications and requests.
• Coordinate and facilitate meetings, business engagements, and corporate activities.
• Organise corporate-level social events, coordinating logistics and stakeholder requirements.
• Prepare and edit high-level correspondence, communications, presentations, and other documents where applicable.
• Handle confidential information with absolute discretion and integrity.
• Manage travel arrangements and complex international itineraries.
• Oversee expense management, invoice processing and approvals.
• Undertake additional projects and assignments as directed.

Skills

Executive support

Calendar management

Stakeholder management

Communication skills

Discretion & confidentiality

Bilingual English/Chinese

Education

Bachelor's degree

Tools

Microsoft Office

AI tools

Job description

John Swire & Sons (H.K.) Limited

A highly-diversified and global corporation, the Swire Group's businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

John Swire & Sons (H.K.) Limited

A highly-diversified and global corporation, the Swire Group's businesses encompass property, aviation, beverages and food chain, as well as marine and trading & industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways. John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Ltd. Our Private Office is now inviting candidates to apply for the following position:

Executive Assistant to Chairman

This position provides comprehensive, detail-focused support to the Chairman at the Group level. The ideal candidate will be seasoned, highly organised, and an excellent communicator, with a proven ability to operate effectively in a complex environment. Prior experience directly supporting a C-suite Executive within a large, multinational conglomerate is highly desirable.

Responsibilities:

• Manage a complex calendar, schedule meetings and appointments with meticulous attention to detail


• Act as a primary point of contact with internal and external stakeholders, proactively prioritising communications and requests


• Coordinate and facilitate meetings, business engagements, and corporate activities


• Organise corporate-level social events, coordinating logistics and stakeholder requirements to ensure smooth execution


• Prepare and edit high-level correspondence, communications, presentations, and other documents where applicable


• Handle confidential information with absolute discretion and integrity


• Manage travel arrangements and complex international itineraries


• Oversee expense management, invoice processing and approvals


• Undertake additional projects and assignments as directed

To be successful in this role, you must have:

• A Bachelor's degree


• At least 15 years' experience supporting senior executives in multinational organisations


• Strong organisational and problem-solving capabilities


• Professional, personable, and approachable demeanor


• The ability to perform well under pressure in a fast-paced environment


• The ability to work independently while collaborating effectively with diverse stakeholders


• Proficiency in Microsoft Office and familiarity with AI tools


• Excellent written and spoken English and Chinese, including Cantonese and Putonghua

We are an equal opportunities employer dedicated to fostering diverse workforce and inclusive workplace. As a corporate partner of CareER, we welcome and encourage applications from candidates with different abilities, experiences and backgrounds.

We are committed to creating an accessible recruitment process. If you are unable to submit your application online, or require any accommodations or special assistance during any stage of the recruitment process, please let us know at [e-mail] or by mailing to 5/F One Taikoo Place, 979 King's Road, Quarry Bay, Hong Kong.

We will contact all shortlisted candidates. All personal data collected will be kept strictly confidential, used solely for recruitment and selection purposes, and handled in accordance with the Hong Kong Personal Data (Privacy) Ordinance.