Facilities Admin & Operations Manager

AsiaWorld-Expo Management Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

AsiaWorld-Expo Management Limited in Hong Kong is seeking a skilled administrator to support the Facilities Management Department with staff records, budgeting, and governance processes. The role focuses on accuracy, compliance, and coordinating with internal and external partners.

You will manage budgets, procurement documentation, and policy updates while maintaining clear communication with senior management. Strong organization, multilingual capabilities in English and Chinese are essential.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum 5 years of vendor/service partner management experience.
• Proficient in Word, Excel and PowerPoint; strong English and Chinese communication.

Responsibilities

• Provide administrative and operational support to the Facilities Management (FM) Department, including staff records, duty rosters, leave and TOIL records and filing systems.
• Administer departmental budgeting and financial processes, including budget monitoring, expenditure tracking and verification of invoices, utility bills and purchase requisitions.
• Support business planning, reporting and governance activities, including annual plans, budgets and consolidation of performance updates.
• Coordinate procurement and contract administration, ensuring quality of procurement documentation and compliance with contracts.
• Assist in developing and updating departmental policies, procedures and manuals with stakeholder feedback.
• Liaise with internal and external stakeholders to facilitate effective communication and smooth operations.
• Undertake ad hoc assignments and projects to support departmental objectives.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Vendor management

Budgeting

English & Chinese

Education

Bachelor’s degree in Business Administration or related discipline

Job description

AsiaWorld-Expo Management Limited in Hong Kong is seeking a skilled administrator to support the Facilities Management Department with staff records, budgeting, and governance processes. The role focuses on accuracy, compliance, and coordinating with internal and external partners.

You will manage budgets, procurement documentation, and policy updates while maintaining clear communication with senior management. Strong organization, multilingual capabilities in English and Chinese are essential.