Senior Admin & Facilities Lead

Smart Brilliant Investment and Funding Co. Limited; Hong Kong; On-site; HKD 335,000 - 536,000; Full time

Benefits offered by this job

Discretionary Performance Bonus

Attendance Bonus

Monthly Meal Allowance

5-day work week

Job summary

Smart Brilliant Investment and Funding Co. Limited is seeking a Senior Administration Officer to initiate a new headcount and drive smooth daily office operations.

The role covers executive support, contract tracking, licensing, and regulatory compliance, while overseeing facilities and vendor management. Successful candidates will have at least 5 years of relevant experience, a diploma or degree in a related field, strong bilingual communication in Cantonese and English, and proficiency with MS

Qualifications

• Minimum 5 years in office administration, facilities management, or corporate services.
• Diploma or Degree in Business Administration, Property Management, Real Estate, or related disciplines preferred.
• Excellent communication and interpersonal skills; liaise with internal and external stakeholders.

Responsibilities

• Provide high-level administrative and secretarial support, including scheduling, meeting pack preparation, document drafting, and workflow coordination
• Monitor service contract execution, deliverable tracking, payment processing, and vendor service-level agreements (SLAs)
• Manage annual renewals for corporate insurance, statutory licenses, tenancy contracts, corporate agreements, motor vehicle documentation, and vessel/maritime permits
• Oversee contractors and vendors for office maintenance, repairs, and improvement works; review quotations and inspect logs
• Assist in leading office relocation, renovation, and workplace improvement projects, as well as ad-hoc management assignments

Skills

Organizational skills

Bilingual Cantonese & English

MS Office proficiency

Communication skills

Problem solving

Education

Diploma or Degree in Business Administration, Property Management, Real Estate, or related disciplines

Tools

MS Office

Chinese word processing

Job description

Smart Brilliant Investment and Funding Co. Limited is seeking a Senior Administration Officer to initiate a new headcount and drive smooth daily office operations.

The role covers executive support, contract tracking, licensing, and regulatory compliance, while overseeing facilities and vendor management. Successful candidates will have at least 5 years of relevant experience, a diploma or degree in a related field, strong bilingual communication in Cantonese and English, and proficiency with MS