Senior Administration Officer (New Headcount / 5-Day Work / Immediate Preferred)

Smart Brilliant Investment and Funding Co. Limited; Hong Kong; On-site; HKD 335,000 - 536,000; Full time

Benefits offered by this job

Discretionary Performance Bonus

Attendance Bonus

Monthly Meal Allowance

5-day work week

Job summary

Smart Brilliant Investment and Funding Co. Limited is seeking a Senior Administration Officer to initiate a new headcount and drive smooth daily office operations.

The role covers executive support, contract tracking, licensing, and regulatory compliance, while overseeing facilities and vendor management. Successful candidates will have at least 5 years of relevant experience, a diploma or degree in a related field, strong bilingual communication in Cantonese and English, and proficiency with MS

Qualifications

• Minimum 5 years in office administration, facilities management, or corporate services.
• Diploma or Degree in Business Administration, Property Management, Real Estate, or related disciplines preferred.
• Excellent communication and interpersonal skills; liaise with internal and external stakeholders.

Responsibilities

• Provide high-level administrative and secretarial support, including scheduling, meeting pack preparation, document drafting, and workflow coordination
• Monitor service contract execution, deliverable tracking, payment processing, and vendor service-level agreements (SLAs)
• Manage annual renewals for corporate insurance, statutory licenses, tenancy contracts, corporate agreements, motor vehicle documentation, and vessel/maritime permits
• Oversee contractors and vendors for office maintenance, repairs, and improvement works; review quotations and inspect logs
• Assist in leading office relocation, renovation, and workplace improvement projects, as well as ad-hoc management assignments

Skills

Organizational skills

Bilingual Cantonese & English

MS Office proficiency

Communication skills

Problem solving

Education

Diploma or Degree in Business Administration, Property Management, Real Estate, or related disciplines

Tools

MS Office

Chinese word processing

Job description

Senior Administration Officer (New Headcount / 5-Day Work / Immediate Preferred)

Due to business expansion, a newly created Senior Administration Officer position is being established. Reporting to Management, the successful candidate will play a key role in driving smooth daily office operations, leading facility projects, and overseeing comprehensive administrative, contractual, and regulatory compliance functions.

Key responsibilities:

Operations & Executive Support: Provide high-level administrative and secretarial support, including scheduling, meeting pack preparation, document drafting, and workflow coordination

Contract & Milestone Tracking: Monitor service contract execution, deliverable tracking, payment processing, and vendor service-level agreements (SLAs)

Licensing, Compliance & Documentation: Manage annual renewals for corporate insurance, statutory licenses, tenancy contracts, corporate agreements, motor vehicle documentation, and vessel/maritime permits

Facilities & Vendor Management: Oversee contractors and vendors for office maintenance, repairs, and improvement works; review quotations and evaluate inspection logs

Special Projects: Assist in leading office relocation, renovation, and workplace improvement projects, as well as ad-hoc management assignments

Requirements:

Education: Minimum 5 years of solid experience in office administration, facilities management, or corporate services

Experience: Diploma or Degree in Business Administration, Property Management, Real Estate, or related disciplines preferred

Skills & Attributes:

Highly organized, detail-oriented multitasker with strong problem-solving capabilities

Excellent communication and interpersonal skills to liaise with internal and external stakeholders

Proficient in MS Office applications and Chinese Word Processing

Language Capabilities: Good command of written and spoken Cantonese and English

Immediate availability or short notice is highly preferred

5-day work week

Discretionary Performance Bonus

Attendance Bonus

Monthly Meal Allowance

Smart Brilliant focus on property investment, management and financial funding services. We create space and hope for all kinds of brilliant, enabling infinitive possibilities, making dreams come true with tremendous passion and excitement, hope and creativity.

Smart Brilliant focus on property investment, management and financial funding services. We create space and hope for all kinds of brilliant, enabling infinitive possibilities, making dreams come true with tremendous passion and excitement, hope and creativity.

• A Vibrant Workplace 充滿活力的工作場所
• Generous Incentives 豐厚的激勵
• Direct Impact and Flat Structure 直接影響和扁平結構
• Comfortable and Creative Atmosphere 舒適創意的氛圍
• Comprehensive Benefits Package 全面的福利待遇